TR-812 Exit Register

TR-812 Exit Register

Introduction/Purpose

The TR-812 Exit Register is used to record the removal (exit) of bonded petroleum products (white oils such as petrol, diesel, kerosene, Jet A1) from a bonded location in Kenya.

It provides a compliance trail for tracking when and how products leave bond, either for:

• Local market release (consumption),
• Transit/export, or
• Transfers between facilities.

This ensures every bond inflow (via TR-830 Entry Register) and bond declaration (TR-800) is accurately reconciled with outflows via TR-812, fulfilling both Kenya Revenue Authority (KRA) and Energy & Petroleum Regulatory Authority (EPRA) compliance requirements.

Why TR‑812 is Important

1. Customs Compliance (KRA):
   The Kenya Revenue Authority requires importers to account for how much of bonded petroleum stock is released. TR‑812 is the proof of exit.
2. Revenue Assurance:
   Petroleum products attract heavy duties, levies, and VAT. By controlling exits via TR‑812, government revenue is safeguarded.
3. Stock Reconciliation:
   Matches outflows against inflows (TR‑830) to ensure no diversion or “missing petroleum stock.”
4. EPRA Regulation:
   The Energy & Petroleum Regulatory Authority needs clear records to trace product flows into the Kenyan supply chain.
5. Audit Trail:
   Provides transparency for oil marketing companies (OMCs), clearing agents, and regulators.

Who Uses It & When

• Users
  – Bonded-warehouse operators & terminal managers
  – Clearing agents
  – Sales/logistics teams handling deliveries from bonded stock
• Timing
  – Immediately when product is physically released from bond (e.g., pumped into a customer’s truck or vessel).
  – Prior to invoicing or physical dispatch.

How To Navigate

In the left menu, select Transactions → Bond & Entry Operations → TR-812 Exit Register.

Listing

• Displays all exit transactions of white petroleum products.
• Key columns include:

• Exit Number – Unique exit transaction ID.
• Exit Date – Date product left bond.
• Bond Number – Bond reference tied to TR-800/TR-830.
• Port of Exit – Facility or terminal.
• Customer – Recipient of the product.
• Product – Type of petroleum (MSP, AGO, Jet A1, DPK).
• Quantity – Volume exited.
• UOM (Unit of Measure) – e.g., Liters (LT), Metric Tonnes (MT).
• Status – Exit Approval (Pending/Approved).

How To Add TR-812 Exit Register

Click “Add New” to initiate a new exit transaction.

In the new form, complete the following key fields:

• Exit Number* – Unique system or manual reference for the exit.
• Exit Date* – Date of physical removal.
• Port of Exit* – Terminal, port, or bonded warehouse of release.
• TR-800 Entry No.* – Links to original bond declaration.
• TR-830 Entry No.* – Links to the incoming bonded stock entry.
• Customer Name* – Buyer or recipient of the exited product.
• Sales Order – Reference to commercial sales order (if applicable).
• Sales Order Date – Issued date for reference.
• Product* – Select petroleum product (MSP/AGO/Jet A1/DPK).
• Quantity* – Amount released.
• UOM* – Unit of measurement (LT, MT, M³).
• Bonded Value (Release)* – Customs-declared value being debonded.
• Transaction Type – Normally Export or Local Exit.
• Clearing Agent & Charges – Assigned customs clearing agent + fees.
• Attachments – Upload supporting customs & shipping clearance docs.
• Click Submit → Saves the exit record and moves it for approval.
• Click Discard → Cancels the entry.

Refrence Video Link