Introduction/Purpose:

The purpose of the Grace Group is to make a group of grace periods for the shift start and end times of an employee. For example, if the employee’s shift starts at 9 and he comes at 9:30, and the shift’s end time is 7:30 and he goes at 8:00, then by configuring the system, the user can add the grace period to the employee so the employee should not be absent.

How To Navigate:

The navigation to record a Grace Group in HRMS system typically involves the following steps:

• Click on the main navigation icon which is located on the top right corner of the screen then click on the Time and Attendance section which is located on the left side menus on the screen.

• Click on the Grace Group section which is located in the Masters under Time and Attendance. After clicking on this link you can navigate Grace Group Listing.

Listing:

The Grace Master allows users to view all approved & pending Grace Group. The key features of the Grace Group listing is include below:

• Record Filter: The filter option allows users to filter the list of records based on visible columns, such as:
  • Grace policy name 
  • Code, Effective From  
  • Valid Upto 
  • Added Date  
  • Added Name  
  • Approval Status  
  • Approval date 
  • Action.

• Show All Listing Columns: This option lets the user clear all Filters and display all records on the Listing page.

• Advance Search: This option allows users to filter data with single or Multiple criteria in Column Name with options like
  • Equal
  • Not Equal
  • Begins 
  • Does Not Begin with
  • Ends With
  • Does Not End with
  • Contains 
  • Does Not Contain

• Export Data: Selected Record, Current Page record or All records can be exported by users with listed Columns or All Columns to a spreadsheet or other file format for further analysis or reporting.

• Hide/Show Column:
  • This option allows users to customize columns by adding/removing columns to display from the Listing page.
  • In this option user have to select the column which they want to view in the list, if the user unchecks/unselect all column then the system will give an error message that “Please check at least one column”.

The user can perform the following action in this section

• Ok: On clicking the “Ok” button, the user can submit the checked option, and based on the selection, the column will display to the user in the list.

• Cancel: On clicking this button the user can cancel the check column.

• Delete:
  • The Delete option allows the user to delete the record. The user first has to select at least one record; otherwise, the system will give an error message “Please select at least one record”.
  • After clicking on the delete button, a pop-up message will appear: “Are you sure you want to delete the selected record?”.
  • Along with this message, the user can perform the following actions:
    • Delete: This option allows the user to delete the selected record.
    • Cancel: This option allows the user to cancel the selected record and go back to the grace group listing.

Recording & Update:

User can Add new Grace Group on clicking “Add New” Button “ and fill these below field

• Grace Policy Name*: “Grace Policy Name” is a field which specifies the name of the Grace policy

• “+” icon : On clicking “+” icon user can add multiple Grace Group configuration at a time by entering following details.

• Shift*: The “Shift” is a field that specifies the Grace applied in the shift In or Shift out time.

• Total Duration: “Total Duration” is a field in the Grace Group that defines the time of the Grace and is applicable to shift start and end times.

• Add in Working Hours: “Adding in Working Hours” is a field that specifies the Grace time is added to working hours. If the user wants to add a grace time to the working hour, he has to choose the “yes” button or the “no” button.

• Calculation Type : The “Calculation Type”  is a field that specifies how the grace period is calculated that means it is calculated daily , weekly , monthly , yearly or Employment life.

• Allowed Count*: “Allowed count” is a field that specifies how many times the employee can take a break in one day.

• Effective From*: The “Effective From “ is a field that specifies the starting date from which the grace period is valid.

• Valid Up to: The “Valid Up to” is a field that specifies the ending date up to which the grace period is valid.

The user can perform the following actions in this section:

• Submit: This option allows the user to Submit/Save the new Grace Group.

These Grace Group record will get saved if No approval flow is define and if any approval flow is defined it will go for approval to respective approving authority.

• Discard: This option allows the user to discard the record and no changes will get created if adding or changes will not get saved if updating.

• Action: The action option allows the user to edit the record if the record has not been approved or if the user is the final approver. Users can also view the Activity Log for that transaction.

• Edit: On clicking the edit option, the user will be able to edit the Grace group.

The user will be able to perform the following actions in this section:

• Update: This option allows the user to update the grace group details.

• Discard: This option allows the user to discard the grace group details and does not change the selected record.

• Activity Log: In the Activity Log option, the user can view the transaction history of Grace Group, such as:
  • Status (pending, Submit for Approval,  approved).
  • Time and Date of Transaction
  • Execution time