Introduction/Purpose:

The Financial Account Master module in HRMS is designed to manage and track various financial accounts within an organisation. It serves as a centralized repository for storing information related to different bank accounts and general ledger codes.

The purpose of the Finas Account Master module is to streamline financial operations by providing a comprehensive overview of the organisation’s accounts. It enables efficient management of bank accounts by maintaining details such as account names, codes, general ledger codes, currency codes, and their usage in payouts.

How To Navigate: 

The navigation to a finas account master in a HRMS typically involves the following steps:

• Click on the main navigation icon: The main navigation icon located in the top right corner of the screen. Clicking on this icon will open the navigation menu, which typically includes links to various sections of the HRMS system.

• Click on the core master section: The Finas Account is located under the accounts and document section. By clicking on the finas account will display a name, code, GL code, general ledger type, currency code, used in payout, added by, added date, status, finas connection status, verified and action.

Listing: 

• Quick Search: This feature allows users to quickly search for specific records or information within a listing. It enables users to enter keywords or criteria to find relevant data efficiently.

• Export: The Export feature allows users to extract data from a system or application and save it in a format that can be used in other programs. It provides options to export data in formats such as Excel, CSV, and PDF in landscape or portable formats.

• Hide and Show Column: This feature allows users to customize the display of columns in a table or listing. Users can choose to hide or show specific columns based on their preferences or the information they need to view, providing a more personalized and streamlined user experience.

• Show all listing records: This feature allows users to display all records or entries in a listing or database at once. It eliminates any pagination limits and shows a comprehensive view of all available data, making it easier to browse through and analyse large datasets.

• Advanced Search: Advanced Search provides users with additional search options and filters to refine their queries and find specific records or information within a system or application. It typically offers more advanced search criteria, such as date ranges, multiple keyboard inputs, or specific field searches.

• Delete Row: This feature allows users to remove a specific row or record from a table or listing. It provides a means to remove unwanted or outdated data, enabling data clean-up and maintenance within the system.

• Pagination: It typically includes navigation links or buttons to move between pages, making it easier to browse and navigate through large datasets without overwhelming the user with all the records at once.

Recording & Update:

The finas account in a core master module is typically includes:

• General Ledger Type*: This field specifies the type or category of the general ledger associated with the finance account.

• Name*: This could be a specific bank name, an expense category, or any other relevant identifier that helps distinguish the account.

• GL Code*: Provide the GL (General Ledger) code assigned to the finance account. 

• Used In Payout*: Indicate whether the finance account is used in payout transactions. 

• Used In Expense: Specify whether the finance account is used for expense transactions. 

• Currency: This field determines the currency in which the account operates, such as NGN (Nigerian Naira), USD (United States Dollar), EUR (Euro), etc.

• Status*: Specify the status of the finance account like “Active”,”Inactive” and “Pending’.

• Remark: User can provide any additional remarks or comments related to the finance account. 

The user can perform the following actions in this section:

• Discard: This option allows the user to discard the changes before saving it.

• Submit: This option allows the user to add the finas account in the system.