Introduction/Purpose: 

The timesheet correction feature in ESS (Employee Self-Service) is a functionality that allows users to make adjustments and corrections to their recorded working hours and attendance data. Its purpose is to provide a convenient and user-friendly way for users to rectify any inaccuracies in their timesheet records.

How to Navigate: 

The navigation to a timesheet in a employee self service typically involves the following steps:

• Click on the My Info icon: The My Info icon located in the top right corner of the screen. Clicking on this icon will open the navigation menu, which typically includes links to various sections of the employee self service system.

• Click on the Timesheet Correction: The Timesheet correction is located under the attendance section. By clicking on the Timesheet correction, it will display a Timesheet correction request with details like  date, timings and the approval status from the Line Manager, HOD and HR.

Listing:

This includes detailed information such as the date the correction request was generated by their team members, the specific reason for the correction, and the current status of the correction request. The user can also perform the following actions in this section:

• Filter: The timesheet correction feature in ESS includes a filter option for users to conveniently Filter and view timesheet correction requests based on “My Requests” or “Team Requests,”.

• In a team request, the user can view the team request. The user can accept or reject the team requests, and the user can filter the team requests based on the following categories:
  • All: It includes all the requests generated by the team members.
  • Pending On My Desk: The user can view their pending team request, which the user has to approve/reject.
  • Approved By Me: The user can view the approved team request.
  • Declined By Me: The user can view the declined team member request.

• View Timeline: The Timesheet Correction feature in ESS provides users with the ability to access the timeline of their correction requests, including details such as the request date, approval stage of the request, and the approving authority. users can track the status of their requests, ensuring transparency and accountability throughout the correction process.

Recording & Update:

The timesheet correction can be done by the user from the timesheet module and attendance logs in a timesheet are typically included.

• Entry/ Exit time entries: The user can view their entry and exit time entries for the respective selected dates, and they can update their entry and exit times in the hh:mm formats.

• Break time entries: The user can view their break entry and exit time entries for the respective selected dates, and they can update their entry and exit times in the hh:mm formats.

• Comment*: The comment box contains the reason for the corrections. The user needs to enter the reason for the corrections.

Note: “*” represents the mandatory fields to be entered by the user.

The user can perform the following actions in this section:

• Correction required: This option allows the user to add user entry corrections. The user can correct their entry and exit times as well as their break and lunch time entries.

• Submit for approval: This option allows the user to submit the request for approval. The user will submit the information, and it will be sent to the approval authority for approval.

• Close: This option allows the user to discard the changes before saving it.

Note: After approval the user can’t update the details.