Navigation

Dashboard >> Sitemap >> Transactions >> Recent Payments

Or

Menu Bar >> Hamburger Menu >> Transactions >> Recent Payments

Introduction/Purpose

The “Recent Payment” module has been meticulously crafted to streamline the management and meticulous recording of payment data across various categories, including C&I Payments, Retail Station Payments, Domestic Aviation Payments, International Aviation Payments, and Shop Payments. This sophisticated module is designed to ensure precision and efficiency in the handling of financial transactions within the system.

Dependencies

1. System Performance: System should respond properly to save all the payment details in DB.
2. Databases:  The add payment option for recent payments depends on the accurate data in the mentioned databases, like C&I Company, Retail Station, Aviation Domestic, Aviation International, Shop, Bank, and Bank Account, etc.

Recent Payments List

To view the list of  recent payments, there are two ways:

1. Click on the “Recent Payments” under the “Transactions” module under the Hamburger menu as shown below.

2. Click on the “Recent Payments” from the site map under the “Transactions” module as shown below.

Add A Payment

To add payment information, follow the below steps.

Step 1: To open the recent payments list screen, follow the steps mentioned in the section “Recent Payments List”.

Step 2: Click on the “Add New” button, as shown below.

Step 3: Select a payment type from the dropdowns of payment type, as shown below.

Step 4: As per the selected payment type, the user will have the option to select a company or retail station and will have the option to enter all the other payment details in the Add Payment Form. Enter all the other required mandatory data. Click on “Submit” to save the payment details, as shown below. 

Payment Details

To view details of sales data, follow the below steps.

Step 1: To open the recent payments list screen, follow the steps mentioned in the section “Recent Payments List”.

Step 2: To view the payment details, click on the “Recent Payment Code” from the list , as shown below.

**Note

• Dealer need to fill up the payment information such as Retail station, Bank (in which the amount is transferred), Bank Account (where the amount is transferred), Mode of payment, Payment Date, Payment Reference Number, Total Amount paid, Attachment (Receipt), Any other remarks
• Once all the required information is added, the dealer needs to click on the “submit” button to save the information.
• On successfully submitting, the information will be sent to the Finance Team that would make the approval and status of the payment will be set to Pending.
• If there is any query from the finance team the status of the payment will be set to Query.
• If the Finance team approves the payment, the status of the payment will be set to payment accepted.
• If the Finance team disapproves the payment info, the status of the payment will be set to payment declined. If declined the dealer will have the option to edit and re-submit the Payment transaction. The Process will continue until the transaction is not accepted by the Finance team.