Introduction/Purpose: 

The Training Signature module aims to digitize and automate the training management process, eliminating the need for manual paperwork and reducing administrative overhead. It allows HR coordinators and other designated personnel to easily add new training programs, assign trainers, and track the progress of participants.

The purpose of the Training Signature module is to provide a centralized platform for managing training-related information, including the names and designations of individuals involved in training activities, their signatures for acknowledgment, any remarks or additional notes, the date of addition, and the person responsible for adding the information.

Dependency:

• Employee Data: The module depends on the availability and accuracy of employee data stored within the HRMS system. This includes information such as employee names, designations, and other relevant details. The module utilizes this employee data to associate individuals with specific training activities, track their progress, and capture their signatures

• HRMS Platform: The Training Signature module is a part of the broader HRMS system. It is dependent on the availability and proper functioning of the HRMS platform itself. The module relies on the underlying infrastructure, database, and security mechanisms provided by the HRMS platform to operate effectively.

• User Roles and Permissions: The Training Signature module is dependent on the user roles and permissions defined within the HRMS system. Access to the module and its features, such as adding new training programs or approving training activities, is governed by the assigned user roles and their corresponding permissions.

How To Navigate: 

The navigation to a training signature in a HRMS typically involves the following steps:

• Click on the main navigation icon: The main navigation icon located in the top  right corner of the screen. Clicking on this icon will open the navigation menu, which typically includes links to various sections of the HRMS system.

• Click on the training and survey section: The training signature is located under the masters section. By clicking on the training and survey will display a name, designation, signature, remark, added date, added by, approval status and action.

Listing: 

• Filter : User can filter the data based on the following categories: 
  • Name 
  • Designation

Note: After entering the data in the filter section the system filters the data based on the filter.

• Show all listing records: This feature allows users to display all records or entries in a listing or database at once. It eliminates any pagination limits and shows a comprehensive view of all available data, making it easier to browse through and analyze large datasets.

• Advanced Search: Advanced Search provides users with additional search options and filters to refine their queries and find specific records or information within a system or application. It typically offers more advanced search criteria, such as date ranges, multiple keyboard inputs, or specific field searches.

• Delete Row: This feature allows users to remove a specific row or record from a table or listing. It provides a means to remove unwanted or outdated data, enabling data cleanup and maintenance within the system.

• Pagination: It typically includes navigation links or buttons to move between pages, making it easier to browse and navigate through large datasets without overwhelming the user with all the records at once.

Recording & Update:

The training signature in a core master module is typically includes:

• Name*: This field represents the name of a person.

• Signature*: This field is used to capture the signature of a person.

• Designation*: This field represents the designation or role of a person.

• Remark: This field allows for additional comments or remarks related to the record or document.

Note: “*” represents the mandatory fields to be entered by the user.

The user can perform the following actions in this section:

• Submit: This option allows the user to add the training signature in the system.

• Discard: This option allows the user to discard the changes before saving it.