Introduction/Purpose: 

The Timesheet module in Employee Self-Service (ESS) enables employees to record, track, and manage their daily working hours, including attendance, shift timings, and break durations. It provides a structured view of time logs and supports transparency between employees and the organization.

This feature is crucial for accurate payroll processing, compliance monitoring, and workforce management.

Process Flow:

How to Navigate: 

The navigation to a timesheet in a employee self service typically involves the following steps:

1. Click the Menu icon at the top-right corner.
2. Navigate to Attendance > Timesheet.
3. The page displays time log entries such as date, shift timings, time in/out, break durations, working hours, and attendance status.

Listing: 

• Review daily and weekly time entries.
• View shift start/end, time in/out, break/lunch durations, and presence status.
• Identify discrepancies or missing logs.

Filter

• Month-Wise Filter: Select a specific month to view time entries.
• Employee Filter (for managers): View timesheets for team members (if access is granted)

• Color Indication: The user can view the description of the colour display in the timesheet.

Recording & Update:

Employees can view and update the following time log fields:

• Entry Time / Exit Time: Actual working hours logged per day (format: hh:mm).
• Break Entry/Exit: Duration of breaks taken.
• Comment*: Provide a reason for any corrections (mandatory if editing logs).

Note: All corrections must include a valid comment for audit and approval.

Available Actions:

• Correction Required: Modify existing time entries or add missing records.
• Submit for Approval: Send the modified timesheet for approval by the reporting manager.
• Close: Exit the screen without saving changes.

Note: After approval, time entries cannot be updated.