Introduction/Purpose:

In HRMS, a “salary band” refers to a range or bracket of salaries that are assigned to specific job positions or levels within an organization. Salary bands provide a systematic approach to managing compensation, promoting fairness, transparency, and consistency while supporting recruitment, retention, and career development within an organization.

How To Navigate:

The navigation to record a Salary Band in the HRMS system typically involves the following steps:

• Click on the main navigation icon which is located on the top right corner of the screen then click on the Payroll section which is located on the left side menus on the screen.

• Click on the Salary Band section which is located in the masters under Payroll. After clicking on this link you can navigate to Salary Band record Listing.

Listing:

The Salary Band listing allows users to view all salary Band records. The key features of the salary Band listing are included below:

• Record Filter: The filter option allows users to filter the list of records based on visible columns, such as
  • Band Name  
  • Code 
  • Salary Structure  
  • CTC end Range 
  • CTC Start Range  
  • Status 
  • Approval Status.

• Advance Search: This option allows users to filter data with single or Multiple criteria in Column Name with options like
  • equal 
  • Not Equal 
  • Begins 
  • Does Not Begin with 
  • Ends With 
  • Does Not End with 
  • Contains 
  • Does Not Contain, etc.

• Show All Listing Columns: This option lets the user clear all Filters and display all records on the Listing page.

• Export Data: Selected Records, Current Page records or All records can be exported by users with listed Columns or All Columns to a spreadsheet or other file format for further analysis or reporting.

• Hide/Show Column:
  • This option allows users to customize columns by adding/removing columns to display from the Listing page.
  • In this option user have to select the column which they want to view in the list, if the user unchecks/unselect all column then the system will give an error message that “Please check at least one column”
  • The user can view the following action in this section
    • Ok: On clicking the “Ok” button, the user can submit the checked option, and based on the selection, the column will display to the user in the list.
    • Cancel: On clicking this button the user can cancel the check column

• Delete:
  • The Delete option allows the user to delete the record. The user first has to select at least one record; otherwise, the system will give an error message “Please select at least one record”.
  • After clicking on the delete button, a pop-up message will appear: “Are you sure you want to delete the selected record?”
  • Along with this message, the user can perform the following actions:
    • Delete: This option allows the user to delete the selected record.
    • Cancel: This option allows the user to cancel the selected record and go back to the Salary Band listing

Recording & Update:

Users can add new salary Band records by clicking the “Add New” Button and filling in the required fields

• Band Name*: The “Band Name” is a field that specifies the full name of the salary Band such as Fixed term, contract fixed term C&I, or Permanent Contract staff.

• Salary Structure: The salary structure field refers to the specific components or elements that make up an employee’s overall salary or compensation package. The salary structure such as permanent employee, graduate intern, NYSC, SIWES, Permanent contract, Fixed term contract, and blank salary structure.

• Employee Gross Start Range*: The employee gross start range refers to the minimum salary amount or threshold within a salary band for a specific job position or level. It represents the lowest salary that an employee in that position can receive.

• Employee Gross End Range*: The employee gross end range refers to the maximum salary amount or cap within a salary band for a specific job position or level. It represents the upper limit of the salary that an employee in that position can receive.

• Remark: The “Remark” is a field that specifies the comment or special note about the salary band.

• Status*: The “Status” is a field that specifies the current state of the salary band.Status of salary band such as
  • Active
  • Inactive
  • Pending

The user can perform the following action in this section:

• Submit: This option allows the user to submit the Salary Band record in the database.

These Salary Band records will get saved if No approval flow is defined and if any approval flow is defined it will go for approval to the respective approving authority

• Discard: This option allows the user to discard the record and no changes will get created if adding or changes will not get saved if updating.

• Action: The action option allows the user to edit the record if the record has not been approved or if the user is the final approver. Users can also view the Activity Log for that transaction.

• Edit: On clicking the edit option, the user will be able to edit the Salary Band record.

The user will be able to perform the following actions in this section:

• Update: This option allows the user to Update the Salary Band record.

• Discard: This option allows the user to discard the Salary Band record and does not change the selected record.

• Activity Log: In the Activity Log option, the user can view the transaction history of the Salary Band, such as
  • Status (pending, Submit for Approval,  approved).
  • Time and Date of Transaction
  • Execution time