Introduction/Purpose:

The Remote Work Rules module is a vital tool designed to establish, manage, and enforce policies and guidelines for employees working remotely. It helps organizations maintain consistency, compliance, and productivity while offering flexibility for remote work arrangements.

Purpose:

• To define clear rules and expectations for remote work.
• To ensure alignment with organizational policies and operational goals.
• To support efficient communication and collaboration in remote work environments.

Process Flow:

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How To Navigate:

To access Remote Work Rules module in the HRMS system, follow these steps:

1. Click on the Menu Icon: Begin by clicking on the main menu icon, which is usually located at the top right corner of the screen. This will open the navigation panel that contains various sections of the HRMS system.
2. Click on Leave Management: In the navigation panel, find the Leave Management section, which is typically located on the left side of the menu. Clicking on this section will expand the available options under Leave Management.
3. Find the Master Section: Once the Leave Management section is open, locate the Master subsection. This section contains various transaction-related options, including leave related processes.
4. Click on Remote Work Rules: Finally, under the Transactions section, click on the Remote Work Rules link. This will take you to the Remote Work Rules listing page, where you can view, update, and manage employee Remote work rules records.

Listing: 

The Remote Work Rules Listing Page provides an organized view of all remote work rules records, allowing users to efficiently track and manage them. It offers the following features:

• Name: Specifies the name of the remote work rule for easy identification (e.g., “Monthly Remote Work Policy”).
• Rules Code: Displays the unique code assigned to the rule, facilitating efficient tracking and management.
• Work Type: Indicates the type of work arrangement, such as hybrid, fully remote, or project-based.
• Allow For: Defines whether the rule is applicable on a weekly or monthly basis, providing flexibility based on organizational requirements.
• Max Request: Sets the maximum number of remote work requests an employee can submit within the defined period (weekly or monthly).
• No Days Leave Resumption: Specifies the number of days required between the resumption of work and any prior leave taken by the employee.
• Allow Consecutive: Indicates whether consecutive remote work days are allowed under the rule, ensuring clarity on scheduling policies.
• Added Date: Displays the date when the rule was created, providing context for audits and tracking updates.
• Action: Offers actionable options, such as:
  • Edit: Modify the rule details as needed.
  • View Details: Review the complete rule configuration.

In Remote Work Rule listing page the user can add perform following activities

• Record Filter: Filter option allows users to filter the list of records based on visible columns
• Show All Listing Columns: This option allows the user to clear all Filter and display all records on the Listing page.
• Advance Search This option allows users to filter data with single or Multiple criteria in Column Name with options like
  • equal
  • Not Equal
  • Begins
  • Does Not Begin with
  • Ends With
  • Does Not End with
  • Contains
  • Does Not Contain 
• Hide/Show Column: This option allows users to customize columns by adding/removing columns to display from the Listing page.
  • In this option user have to select column which they want to view in the list , if the user uncheck/unselect all column then system will give error message that “Please check at least one column”
    • The user can view following action in this section
      • Ok  :-On clicking the “Ok” button, the user can submit the checked option, and based on the selection, the column will display to the user in the list.
      • Cancel :- On clicking this button the user can cancel the check column

Recording & Update: 

When adding a Remote Work Rules, the following fields must be completed:

• Name*: Provide a unique and descriptive name for the remote work rule (e.g., “Monthly Remote Work Policy”).
• Work Type*: Specify the type of work arrangement, such as hybrid, fully remote, or project-specific, to categorize the rule appropriately.
• Disable Days for HOD: Define specific days when remote work requests are not permitted for Heads of Departments (HODs), ensuring their availability during critical periods.
• Allow For*: Select the applicable period for the rule:
  • Weekly: Applies to weekly remote work schedules.
  • Monthly: Applies to monthly remote work schedules.
• Max Request*: Set the maximum number of remote work requests that an employee can submit within the specified period (weekly or monthly).
• Leave Resumption (In Days)*: Specify the minimum number of on-site working days required between leave resumption and the next remote work request.
• Allow Consecutive*: Indicate whether employees are permitted to request consecutive remote work days:
  • Yes: Allows back-to-back remote work days.
  • No: Restricts consecutive remote work days.

Actions: 

User can perform the following actions in the add new page 

• Submit: Once all required information is entered, click Submit to save and approve the new Remote Work Rules record.
• Discard: If you wish to cancel creating the program, click Discard to remove all entered information and exit.