Introduction/Purpose:

The purpose of a Financial Year Master in a payroll HRMS  is to define and manage the financial year for payroll processing and reporting purposes. It serves as a foundational element within the payroll system and offers several benefits. 

How To Navigate:

The navigation to record a Financial Year Master in the HRMS system typically involves the following steps:

• Click on the main navigation icon which is located on the top right corner of the screen then click on the Payroll section which is located on the left side menus on the screen.

• Click on the Financial Year Master section which is located in the Masters under Payroll. After clicking on this link you can navigate to Financial Year Master Listing.

Listing:

The Financial Year Master listing allows users to view all Financial Year Master records. The key features of the Financial Year Master listing are included below:

• Record Filter: The filter option allows users to filter the list of records based on visible columns, such as
  • Name 
  • Year Start Date  
  • Year End Date  
  • Total Employee  
  • Generate 
  • Regime type 
  • Approval Status.

• Advance Search: This option allows users to filter data with single or Multiple criteria in Column Name with options like
  • equal, 
  • Not Equal 
  • Begins 
  • Does Not Begin with 
  • Ends With
  • Does Not End with 
  • Contains 
  • Does Not Contain etc.

• Show All Listing Columns: This option lets the user clear all Filters and display all records on the Listing page.

• Delete:
  • The Delete option allows the user to delete the record. The user first has to select at least one record; otherwise, the system will give an error message “Please select at least one record”.
  • After clicking on the delete button, a pop-up message will appear: “Are you sure you want to delete the selected record?”
  • Along with this message, the user can perform the following actions:
    • Delete: This option allows the user to delete the selected record.
    • Cancel: This option allows the user to cancel the selected record and go back to the Financial Year Master listing

Recording & Update:

Users can add new Financial Year Master records By clicking the “Add New” Button and filling in the required fields

• Name*: The “Name” is a field that specifies the full name of the Financial Year Master such as 
• FY-2019 
• FY-2021
• FY-2023

• Year Start Date*: “Year Start Date” is a field that specifies the start date of the financial year.

• Financial Month*: The financial month field refers to the individual months within a financial year. It allows organizations to define and manage the monthly breakdown of financial activities and payroll processes.

The user can perform the following action in this section:

• Submit: This option allows the user to submit the Financial Year Master record in the database.

These Financial Year Master records will get saved if No approval flow is defined and if any approval flow is defined it will go for approval to the respective approving authority.

• Discard: This option allows the user to discard the record and no changes will get created if adding or changes will not get saved if updating.