Introduction/Purpose:

The purpose of an employee’s correction request in an HRMS is to allow employees to report and rectify errors or inaccuracies in their HR-related data or records.

Process Flow:

How To Navigate:

The navigation to record an Employee’s correction request in the HRMS system typically involves the following steps:

• Click on the main navigation icon which is located on the top right corner of the screen then click on the Time and Attendance section which is located on the left side menus on the screen.

• Click on the Employee’s Correction Request section which is located in the Transactions under Time and Attendance. After clicking on this link you can navigate to Employee’s Correction Request Listing

Listing:

The Employee’s Correction Request allows users to view all approved & pending employee requests. The key features of the Employee correction request record listing are included below:

• Record Filter: The filter option allows users to filter the list of records based on visible columns.

• Show all Listing Columns: This option allows the user to all the Filter and displays all records on the Listing Page.

• Advance Search: This option allows users to filter data with single or Multiple criteria in Column Name with options like conditional based.

• Export Data: Selected Records, Current Page records, or All records can be exported by users with listed Columns or All Columns to a spreadsheet or other file format for further analysis or reporting.

• Hide/Show Column: This option allows users to customize columns by adding/removing columns to display from the Listing page.

• Activity Log: In the Activity Log option, the user can view the transaction history of Employee Correction Requests, such as
  • Status (pending, Submit for Approval,  approved).
  • Time and Date of Transaction
  • Execution time 

Recording & Update:

The user can Approve or Decline the employee request, the user will be able to see all approved or pending employee timesheet correction requests.

• Employee Name: “Employee Name” is a field that specifies the name of the employee chosen for the overtime.

• Employee Code: “Employee Code” is a field that is the identity of the employee through which an employee can punch In/out.

• HOD: “HOD” is a field that specifies the name of the head of the department under which the employee works.

• Type: Type is a field that specifies the type of correction an employee applies for such as:
  
  • Break: “Break” is a field that specifies how many apply for the break correction.
    
  • Shift: “Shift” is a field that specifies how many apply for the shift correction.

• HR Comment: HR Comment is a field that specifies the remark or the comment by the user when the user approves or declines the request.

The user can perform the following action in this section 

• Approve: The user can approve the employee timesheet correction request.

• Decline: The user can also decline the employee timesheet correction request.

• Action: The action option allows the user to view the Activity Log of that transaction.

• Activity Log: In the Activity Log option, the user can view the transaction history of Employee Correction Requests, such as
  • Status (pending, Submit for Approval,  approved).
  • Time and Date of Transaction
  • Execution time 

Key Notes:

• The Employee’s correction requests have gone for approval to many levels such as Line Manager, HOD, and finally HR. If the request is pending from the HOD or Line Manager then the HR approves the correction request, and the correction request from the HOD and Line Manager is Bypass approved.

• The employees can also filter the employee correction Request by clicking the following status on the left-hand side tab
  • Type (NA, Break, Shift)
  • HOD Status(Rejected , Approved , Pending)
  • HR Status (Rejected, Approved, Pending)