Introduction/Purpose:

The purpose of Break Group is to make a group of breaks that the employee can take during office hours. It allows organizations to define different types of breaks, such as meal breaks, rest breaks, or specific breaks mandated by labour laws.

How To Navigate:

The navigation to record a Break Group in the HRMS system typically involves the following steps:

• Click on the main navigation icon which is located on the top right corner of the screen then click on the Time and Attendance section which is located on the left side menus on the screen.

• Click on the Break Group section which is located in the Masters under Time and Attendance after clicking on this link you can navigate to Break Group Listing.

Listing:

• Record Filter: The filter option allows users to filter the list of records based on visible columns, such as:
  • Break Type 
  • Code 
  • Added by 
  • Added Date 
  • Approval Status  
  • Status 
  • Action

• Advance Search: This option allows users to filter data with single or Multiple criteria in Column Name with options like:
  • Equal
  • Not Equal
  • Begins 
  • Does Not Begin with
  • Ends With
  • Does Not End with
  • Contains 
  • Does Not Contain

• Export Data: Selected Records, Current Page records or All records can be exported by users with listed Columns or All Columns to a spreadsheet or other file format for further analysis or reporting.

• Hide/Show Column:
  • This option allows users to customize columns by adding/removing columns to display from the Listing page.
  • In this option user have to select the column which they want to view in the list, if the user unchecks/unselect all column then the system will give an error message that “Please check at least one column”.
• Activity Log: In the Activity Log option, the user can view the transaction history of Break Group, such as:
  • Status (pending, Submit for Approval,  approved).
  • Time and Date of Transaction
  • Execution time

Recording & Update:

Users can Add a new  Break Group by clicking “Add New” Button “ and fill the below field

• Name*: Name is a field that specifies the name of the break.

• Daily break Hour Limit *: The “Daily Hour Limit” is a field that specifies the maximum duration or length of time an employee is allowed to take for breaks in a single day.

• Break Type*:  Break Type is a field in the Break Master that defines the types of Break the employees can take during office hours. Break Type is synced with the Break Master. Break such as Lunch Break, Tea Break, and Short Break. Meal Break, Official Assignment Break, Emergency Break.

• Total Break Duration*: The “total break duration”  is a field that specifies the total duration of the break that an employee can take during office hours.

• Each Break Duration: The “Each break duration” is a field that specifies the duration of each break that the employee will take in the office hours.

• Adding in Working Hours: “Adding in Working Hours ” is a field that specifies the break hour is added to working hours. If the user wants to add a break hour to the working hour, he has to choose the “yes’ button or the “no’ button.

• Between Time Type: “Between Time Type” is a field that specifies the type of time in which the employee can take a break that is:
  • Shift In: Shift In is the time when the Shift Time Starts.
  • Actual In: Actual In is the time when the Employee punches In or is present in the office.

• Between Time: “Between Time” is a field that specifies the time after the Actual or Shift In when the User selects shift In then the user has to enter the Time after the Shift In and the user selects Actual In then the user has to enter the Time after the actual In.

• To Time Type: To Time Type is a field that specifies the type of time up to  which the employee can take a break that is:
  • Shift out: Shift out is the time when the Shift Time Ends.
  • Actual out: Actual out is the time when the Employee punches out or is present in the office

• To Time: “To Time” is a field that specifies the time before the Actual or Shifts Out when the User selects Shift Out then the user has to enter the Time before the Shift Out and the user selects Actual Our then the user has entered the Time before the actual out.

• Type: “Type” is a field that specifies the allocation or management of break time for employees within different timeframes. The different time frames are as follows:
  • Daily 
  • Weekly 
  • Monthly 
  • Yearly
  • Employment Life

• Allowed Count: “Allowed count” is a field that specifies how many times the employee can take a break in one day.

• Mandatory: “Mandatory” is a field that specifies that the Break is mandatory. If the user selects the ‘yes’ button the Break is mandatory for all employees. Otherwise select no, not mandatory to take a break.

• Show in Time Sheet: “Show in Time Sheet “ is a field that specifies that the break the employee takes is displayed in the time sheet. If the user selects ‘yes” then it is displayed in the timesheet, else no, not displayed in the employee timesheet.

• Daily Limit: “Daily Limit” is a field that specifies whether the break the employee takes has a limit or not.

• Status*: The user can choose a status from the drop-down such as active, inactive or pending.

The user can perform the following actions in this section:

• Submit: This option allows the user to Submit/Save the new Break Group and these Break Group records will get saved if No approval flow is defined and if any approval flow is defined it will go for approval to the respective approving authority.

• Discard: This option allows the user to discard the record and no changes will get created if adding or changes will not get saved if updating.