Introduction / Purpose:

The Banner feature within the News & Announcements section of HR Operations is designed to present visually appealing and significant messages across the Employee Self-Service (ESS) platform. This functionality allows HR administrators to create and display banners that communicate crucial updates, company events, promotions, or urgent alerts, ensuring that essential information is prominently visible to employees.

Banners serve as a critical communication tool, keeping employees promptly informed of high-priority updates and announcements. This immediate visibility fosters a more informed workforce, enabling employees to stay current on company news and developments that may impact their roles, ultimately contributing to a more engaged and connected workplace environment.

Process Flow :

Need to add the process flow

How To Navigate:

To access the Banner feature in the HRMS system, follow these steps:

1. Click on the Main Navigation Icon: Located at the top-right corner of the screen, this icon opens the navigation menu for various HRMS sections.
2. Click on HR Operations: On the left side, select the HR Operations option to view a list of HR-related features.
3. Find News & Announcements: Within HR Operations, locate and click on the News & Announcements option to access communication tools and announcements.
4. Click on Banner: In the News & Announcements section, select Banner to view, manage, or create new banner announcements.

Listing:

The user can view the following information in the banner listing page

• Name: This refers to the specific name of the banner, which serves as a concise description for quick identification and understanding of its content.
• Banner Image: This field showcases the visual representation associated with the banner, enhancing its appeal and attracting employee attention to important messages.
• Banner For: This indicates the specific target audience or purpose of the banner, clarifying who the announcement is intended for within the organization.
• Start Date: This field records the date when the banner becomes active and visible to users, marking the commencement of its display period.
• End Date: This specifies the date when the banner will no longer be displayed, ensuring that information remains current and relevant.
• Added Date: This field captures the date on which the banner was initially created, providing a timeline for its introduction into the system.
• Added By: This identifies the user responsible for creating the banner, offering accountability and a point of contact for any inquiries related to its content.
• Updated Date: This field reflects the most recent date on which the banner was modified, indicating when any changes were made to its content or appearance.
• Updated By: This specifies the user who made the latest updates to the banner, providing transparency regarding modifications.
• Status: This indicates whether the banner is currently active or inactive, allowing users to manage and update organizational communications effectively.

Recording & Update:

To add a new banner in the HRMS system, follow these steps. This process enables HR administrators to create engaging announcements that communicate essential updates and alerts effectively.

• Name: This field requires the title or name of the banner. It should be concise yet descriptive enough to convey the banner’s purpose to employees.
• Banner Image: This section allows users to upload an image that will be displayed as part of the banner. Users can drag and drop files or click to browse their computer for the appropriate image file.
• Banner For: This field specifies the target audience for the banner. It helps identify which group of employees the announcement or message is intended for, ensuring relevant information reaches the right individuals.
• Start Date: This date indicates when the banner will become active and visible to employees. It marks the beginning of the announcement’s display period.
• End Date: This date represents when the banner will no longer be displayed. Setting this date helps manage the visibility of time-sensitive announcements.
• Status: This field shows the current state of the banner. It can indicate whether the banner is active or inactive, providing clarity on its availability to employees. The default setting is “active,” allowing the banner to be displayed immediately upon creation.

Actions:

In the “Add New” page, users can input the banner name, upload an image, select the audience, set start and end dates, and define the banner’s status.

• Save: This option enables users to save the entered banner details, ensuring that the information is recorded and the banner becomes active within the system. This action allows the banner to be displayed to employees as intended.
• Discard: By selecting this option, users can cancel the current operation. This will remove any unsaved changes, ensuring that no incomplete or incorrect banner information is retained in the system.