Introduction/Purpose:

The purpose of the Authorized Absence Master in HRMS is to maintain a centralized and organized record of various authorized absences or time-off categories that employees may take, other than regular leaves.

How To Navigate:

The navigation to record a Leave Group in the HRMS system typically involves the following steps:

• Click on the main navigation icon: The main navigation icon is located on the top right corner of the screen then click on the leave management section which is located on the left side menus on the screen.

• Click on the Authorized Absence Master: The authorized absence master section is located in the masters under leave management. After clicking on this link you can navigate authorized absence master listing.

Listing:

The authorized absence master allows users to view all approved & pending authorized absence master records. The key features of the authorized absence master listing are included below:

• Quick Search: The filter option allows users to filter the list of records based on visible columns, such as
  • Name 
  • Short Name 
  • HRMS code
  • Remote Work Group 
  • Auto Approve Attendance
  • Created Company
  • Added by 
  • Added Date 
  • Status

• Show All Listing Columns: This option lets the user clear all Filters and display all records on the Listing page.

• Advance Search: This option allows users to filter data with single or Multiple criteria in Column Name with options like
  • equal
  • Not Equal
  • Begins, 
  • Does Not Begin with
  • Ends With
  • Does Not End with
  • Contains
  • Does Not Contain 

• Export Data: Selected Records, Current Page records or All records can be exported by users with listed Columns or All Columns to a spreadsheet or other file format for further analysis or reporting.

• Hide/Show Column:
  • This option allows users to customize columns by adding/removing columns to display from the Listing page.
  • In this option user have to select the column which they want to view in the list, if the user unchecks/unselect all column then the system will give an error message that “Please check at least one column”

The user can view the following action in this section

• Ok: On clicking the “Ok” button, the user can submit the checked option, and based on the selection, the column will display to the user in the list.

• Cancel: On clicking this button the user can cancel the check column

• Delete: The Delete option allows the user to delete the record. The user first has to select at least one record; otherwise, the system will give an error message “Please select at least one record”.
  • After clicking on the delete button, a pop-up message will appear: “Are you sure you want to delete the selected record?”
  • Along with this message, the user can perform the following actions:
    • Delete: This option allows the user to delete the selected record.
    • Cancel: This option allows the user to cancel the selected record and go back to the Authorized Absence listing

Recording & Update:

Users can add new authorized absence master by clicking the “Add new” button and fill the required fields.

• Name: The “Name” field in the authorized absence master refers to the full name or description of the authorized absence category.

• Short Name: The “Short name” field is a field in the authorized absence master that allows you to provide an abbreviated or shorter version of the name for the authorized absence category.

• Remote Work Group:  The user has to select a remote work group from the drop-down menu such as :
  • Official Assignment
  • Remote Work
  • Active 
  • Inactive
  • Pending

• Status:  The user can select the status from the drop-down menu such as
  • Active
  • Inactive
  • Pending

• Auto Approve Attendance Done: The user has to select “yes” or “no” in this field.

The user can perform the following action in this section:

• Submit: This option allows the user to submit the Authorized Absence Master record in the database.

Note: These Authorized Absence Master records will get saved if No approval flow is defined and if any approval flow is defined it will go for approval to the respective approving authority

• Discard: This option allows the user to discard the record and no changes will get created if adding or changes will not get saved if updating.

Key Notes for Authorized Absence Master

• The user can only view 20  Authorized Absence master records on one page, and the user can change the view of the number of records in the drop-down menu.