Introduction/Purpose: 

The Asset Request module in HRMS (Human Resource Management System) is designed to facilitate the efficient management of employee asset requests within an organization. It serves as a centralized platform where employees can submit requests for various assets they require to perform their duties effectively.

The purpose of the Asset Request module is to streamline the asset allocation process and ensure that employees have access to the necessary tools and equipment to carry out their work efficiently. It allows employees to specify the asset code, employee name, purpose of the request, and the individual or department responsible for approving the request.

Process Flow:

How To Navigate: 

The navigation to a employee training in a HRMS typically involves the following steps:

• Click on the main navigation icon: The main navigation icon located in the top  right corner of the screen. Clicking on this icon will open the navigation menu, which typically includes links to various sections of the HRMS system.
• Click on the assets section: The Asset Request is located under the transaction section. By clicking on the asset request will display a code, inventory code, employee name, purpose, requested by, request date, quantity, assign status, approval status and action.

Asset Request Listing: 

• Filter: User can filter the data based on the following categories:
  • Code 
  • Employee Name
  • Employee Code
  • Purpose
  • Requested By
  • Approval Status
  • Assign Status

Note: After entering the data in the filter section the system filters the data based on the filter.

• Quick Search: This feature allows users to quickly search for specific records or information within a listing. It enables users to enter keywords or criteria to find relevant data efficiently.

• Sync to Inventory: This feature in an HRMS (Human Resource Management System) typically refers to the capability of integrating assets data or information with an organization’s inventory management system.

• Export: The Export feature allows users to extract data from a system or application and save it in a format that can be used in other programs. It provides options to export data in formats such as Excel, CSV, and PDF in landscape or portable formats.

• Hide and Show Column: This feature allows users to customize the display of columns in a table or listing. Users can choose to hide or show specific columns based on their preferences or the information they need to view, providing a more personalized and streamlined user experience.

• Show all listing records: This feature allows users to display all records or entries in a listing or database at once. It eliminates any pagination limits and shows a comprehensive view of all available data, making it easier to browse through and analyze large datasets.

• Advanced Search: Advanced Search provides users with additional search options and filters to refine their queries and find specific records or information within a system or application. It typically offers more advanced search criteria, such as date ranges, multiple keyboard inputs, or specific field searches.

• Delete Row: This feature allows users to remove a specific row or record from a table or listing. It provides a means to remove unwanted or outdated data, enabling data cleanup and maintenance within the system.

• Pagination: It typically includes navigation links or buttons to move between pages, making it easier to browse and navigate through large datasets without overwhelming the user with all the records at once.

Asset Request – Recording & Update:

The asset request in a assets module is typically includes:

• Employee Name*: This field is used to capture the name of the employee making the asset request.

• Purpose*: The purpose field is used to specify the reason or purpose behind the asset request.

• Description*: The description field allows employees to provide additional details or specifications about the requested asset.

• Attachments: The attachments field enables employees to attach supporting documents or files related to their asset request.

• Asset Request Items: The user can click on the “Add New” button and add multiple assets.

• Asset Type*: This field allows the requester to specify the type or category of the asset being requested.

• Category*: The category field further refines the classification of the asset being requested.

• Asset Name*: In this field, the requester provides the specific name or model of the asset they are requesting.

• Description*: The description field allows the requester to provide additional details or specifications about the requested asset.

• Quantity: This field is used to specify the desired quantity of the asset being requested.

• Cancel Quantity: In some cases, if the requester needs to modify or cancel a previously submitted asset request, the “Cancel Quantity” field allows them to specify the quantity they wish to cancel or modify.

• Actions: The “Actions” field typically provides options to perform certain actions on the asset request item.

The user can perform the following actions in this section:

• Submit: This option allows the user to add the asset request in the system.

• Discard: This option allows the user to discard the changes before saving it.