Introduction/Purpose:

The purpose of disbursing salary in a Payroll HRMS is to ensure that employees receive their rightful compensation accurately, timely, and in a systematic manner.

Disbursing salary through a Payroll HRMS is crucial for accurately compensating employees, ensuring compliance with regulations, and maintaining transparency and efficiency in the payroll process.

Dependency to record Disburse Salary:

Recording disbursement salary in a Payroll HRMS is essential for accurate and compliant payroll processing, ensuring data security, supporting integration with finance and accounting systems and enhancing employee satisfaction and transparency in the payroll process

• Accurate Payroll Processing: Recording salary disbursement in the HRMS ensures that the correct amount is paid to each employee based on their employment details, such as job title, salary structure, and working hours. This accuracy is crucial to avoid underpayments or overpayments, which can lead to employee dissatisfaction and legal issues.

• Compliance and Reporting: A Payroll HRMS helps ensure compliance with labour laws, tax regulations, and other statutory requirements. By recording salary disbursement, the HRMS generates necessary reports and documents needed for tax filings, government audits, and other compliance-related activities.

• Data Security: Employee salary information is sensitive and needs to be handled with utmost confidentiality. Storing salary disbursement details in a secure HRMS helps protect employee data from unauthorized access and maintains data privacy.

How To Navigate:

The navigation to record a Disburse Salary in the HRMS system typically involves the following steps:

• Click on the main navigation icon which is located on the top right corner of the screen then click on the Payroll section which is located on the left side menus on the screen.

• Click on the Disburse Salary section which is located in the Transactions under Payroll. After clicking on this link you can navigate Disburse Salary Listing.

Listing:

The disburse salary listing allows the user to view the list of the disbursed salary record, and the disburse salary list includes columns such as:

• Employee Name 
• Employee code
• Company Bank details
• Employee Bank details
• Is Verified
• Currency
• Date 
• Net salary.

The key features of disburse salary listing are:

• Filter: The user can filter the disbursement salary record based on the Pay Period.

• Export: Selected Records, Current Page records or All records can be exported by users with listed Columns or All Columns to a spreadsheet or other file format for further analysis or reporting.

• Disburse:
  • First, the user has to select at least one record from the list otherwise the system will display an error message “At Least one record should be selected 
  • After selecting the record, the user clicks on the disburse button a pop will display to the user Are you sure want to disburse”
  • The user can perform the following action in this section:
    • Ok: This option allows the user to disburse the salary of selected employees
    • Cancel: This option allows the user to cancel the disbursement of salary.
    • Export: Selected Records, Current Page records or All records can be exported by users with listed Columns or All Columns to a spreadsheet or other file format for further analysis or reporting.

• Check Payment Status: This option allows the user to check the payment status of the record whether the payment is disbursed for the record or not.

Recording and update:

The disbursement salary recording and updating process occurs in the following ways:

((Place Screenshot here from Payroll > Transaction > Disburse Salary ))

The user can view two tabs in the Disburse Salary tab.

• All: This Tab allows the user to view all the records ready for disbursement.
  • When the user clicks on the disburse salary button after selecting the employees, the user can disburse the salary of the selected employee.

• Disbursed: This tab allows the user to view all the disbursed salary records. The user can select the disbursed salary record and then click on the Check payment status. After clicking on the Check payment status, the user can view the status of the payment.