Introduction/Purpose:

The purpose of a data change request in an HRMS (Human Resource Management System) is to facilitate the efficient and accurate management of employee information within the organization. A data change request is a formal process through which employees or HR personnel can request modifications, updates, or corrections to their personal or employment-related data stored in the HRMS.

How To Navigate:

The navigation to record an Employee Salary Approval in the HRMS system typically involves the following steps:

• Click on the main navigation icon which is located on the top right corner of the screen then click on the HR operation section which is located on the left side menus on the screen.

• Click on the Employee Data Change Request section which is located in the Employee Approvals under HR operation. After clicking on this link you can navigate Employee data change request Listing.

Listing:

The Employee data change request allows users to view all approved & pending Employee Salary Approval. The key features of the Employee data change request listing is included below:

• Record Filter: The filter option allows users to filter the list of records based on visible columns, such as
  • Title, 
  • Employee Name, 
  • Added by, 
  • Added date, 
  • Updated date, 
  • Approval Status

• Show All Listing Columns: This option allows the user to clear all Filters and display all records on the Listing page.

• Advance Search: This option allows user to filter data with single or Multiple criteria in Column Name with options like
  • equal
  • Not Equal
  • Begins 
  • Does Not Begin with
  • Ends With
  • Does Not End with
  • Contains 
  • Does Not Contain

• Activity Log: In the Activity Log option, the user can view the transaction history of Employee Data Change Request, such as
  • Status (pending, Submit for Approval, approved).
  • Time and Date of Transaction
  • Execution time

• Export Data: Selected Records, Current Page records or All records can be exported by users with listed Columns or All Columns to a spreadsheet or other file format for further analysis or reporting.

• Hide/Show Column:
  • This option allows users to customize columns by adding/removing columns to display from the Listing page.
  • In this option user have to select the column which they want to view in the list, if the user unchecks/unselect all column then the system will give an error message that “Please check at least one column”

Recording & Update:

Updating employee data change request can be carried out by Updating below Fields

Entities: Employee-selected data elements/categories for modification in HRMS, such as personal details, employment information, etc. 

• Original value: Current data value before requested change, serving as a reference for comparison.
• Request value: Employee-specified new value or information sought for the data element. 
• From date: Start date when the requested change should become effective. 
• To date: End date or duration until which the requested change should be applied, ensuring controlled updates.

The user can perform the following actions in this section:

• Update: Once a record is saved successfully and there are any changes made to the saved record, the user has to Update that record to reflect the changes.

• Discard: This option allows the user to discard the record and no changes will get created if adding or changes will not get saved if updating