Introduction/Purpose:

News Announcement is to inform employees about any important update that HR might want to share to employees on their Employee Self Service platform.

Dependency:

News announcements are important for keeping stakeholders informed and engaged with the organization’s activities and developments.

Here are some examples of stakeholders who may be dependent on news announcements:

• Employees: Employees may rely on news announcements to stay informed about company updates, policy changes, and new initiatives. This information can impact their job duties, career opportunities, and work environment.

• Shareholders/investors: Shareholders and investors may depend on news announcements to track the organization’s financial performance, growth strategy, and overall outlook.

• Customers: Customers may rely on news announcements to stay informed about new products, services, or promotions, as well as changes to policies, prices, or customer service.

Overall, news announcements can be critical for maintaining trust and transparency with stakeholders and ensuring that everyone is on the same page regarding the organization’s activities and developments.

How To Navigate:

• Click on the main navigation icon which is located on the top right corner of the screen then click on the HR operation section which is located on the left side menus on the screen.

• Click on the News Announcement section which is located in the News & Announcements under HR operation. After clicking on this link you can navigate to the News Announcement listing.

Listing:

The News Announcements listing allows users to view all Active & Inactive News Announcements and Select Employee for Transfer. The key features of the News Announcements listing is include below:

• Record Filter: The filter option allows users to filter the list of records based on visible columns, such as
  • Announcement Name
  • Announcement Category
  • Added date, Added By
  • Updated Date
  • Updated By & Status.

• Show All Listing Columns: This option allows the user to clear all Filter and display all records on the Listing page.

• Advance Search: This option allows user to filter data with single or Multiple criteria in Column Name with options like
  • equal
  • Not Equal
  • Begins 
  • Does Not Begin with
  • Ends With
  • Does Not End with
  • Contains 
  • Does Not Contain

• Export Data: Selected Record, Current Page record or All records can be exported by users with listed Columns or All Columns to a spreadsheet or other file format for further analysis or reporting.
  
• Hide/Show Column:
  • This option allows users to customize columns by adding/removing columns to display from the Listing page.
  • In this option user have to select column which they want to view in the list , if the user uncheck/unselect all column then system will give error message that “Please check at least one column”

The user can view following action in this section

• Delete:
  • The Delete option allows the user to delete the record. The user first has to select at least one record; otherwise, the system will give an error message “Please select at least one record”.

Recording & Update:

Adding News and Announcement can be carried out by Updating below Fields

• Name*: This is the title or headline of the news or announcement, which should be descriptive and attention-grabbing.

• Announcement Category*: Users have to choose a category or type of announcement from the drop-down, such as Bonus, News,  HR, marketing, product launch, event, or financial.

• Attachment: This refers to any files or documents that are attached to the announcement, such as images, videos, PDFs, or spreadsheets.

• Status*: This indicates the current status of the announcement, such as draft, pending approval, published, or archived.

• Publish*: This option allows the user to publish the news announcement to Employee ESS. User has to select the “yes” or “no” option.

• Display to Other Companies: This option allows the User to Publish the same News and announcement to other associated companies thereby avoiding repeated Entry in multiple companies.

• Brief Description*: This is a brief summary of the announcement, which should provide a high-level overview of the content and purpose.

• Short Description*: This is a concise summary of the announcement, which should be a few words as a bulletin point.

Overall, news & announcements are important tools for communication and marketing, and can help to inform, engage, and build trust with stakeholders. By including the above details in your news & announcements, you can ensure that your audience receives the information they need in a clear and concise way.

The user can perform the following actions in this section:

• Save: This option allows the user to Save the News and Announcement Record. These News and Announcement Employees will get displayed to Employee in ESS Inbox under their respective Announcement Category

• Update: Once the record is saved successfully and there are any changes made to the saved record user has to Update that record to reflect the changes in Employee ESS

• Discard: This option allows the user to discard the record and no changes will get created if adding or changes will not get saved if updating.