Introduction/Purpose: 

The Employee Asset List module in HRMS (Human Resource Management System) serves as a comprehensive record-keeping tool that tracks and manages the assets assigned to employees within an organization. It allows HR departments to efficiently monitor and maintain a detailed inventory of both virtual and physical assets provided to employees.

The purpose of this module is to streamline the asset management process by centralizing all relevant information in one place. It enables HR personnel to easily identify which assets are assigned to specific employees, along with their respective serial numbers, SKUs (Stock Keeping Units), and other relevant details.

Dependency:

• Employee Information: The module requires up-to-date and accurate employee data, including employee names, codes, statuses, types, departments, and designations. Without this information, it would be challenging to associate assets with specific employees and track their assignments properly.

• Assets Data: The module depends on a comprehensive and well-maintained asset database. This includes asset names, serial numbers, SKUs, types (physical or virtual), and assigned statuses. Without accurate asset information, the module would not be able to track and manage assets effectively.

• Assign Status and Return Status: The module relies on the assigned status and return status data to track the lifecycle of asset assignments. The assigned status indicates whether an asset has been assigned or not, while the return status indicates whether an asset has been returned or if there are pending return requests. 

How To Navigate: 

The navigation to a employee asset list in a HRMS typically involves the following steps:

• Click on the main navigation icon: The main navigation icon located in the top  right corner of the screen. Clicking on this icon will open the navigation menu, which typically includes links to various sections of the HRMS system.

• Click on the assets section: The Employee Asset List is located under the transaction section. By clicking on the employee asset list will display an employee name, department, asset name, serial number, asset sku, assign date, return date, employee status, view and return.

Listing: 

• Filter: User can filter the data based on the following categories:
  • Employee Name
  • Employee Code
  • Asset Name
  • Serial Number
  • Asset Sku
  • Asset Type
  • Assign Status
  • Employee Status
  • Employee Type
  • Job Status
  • Department
  • Designation

Note: After entering the data in the filter section the system filters the data based on the filter.

• Change View: In an HRMS, this feature typically allows users to switch between different perspectives or layouts within the system like the table view and grid view. 

• Change Sorting: This feature refers to the ability to modify the order or arrangement of data within a particular section or module of the HRMS.

• Export: The Export feature allows users to extract data from a system and save it in a format that can be used in other programs. It provides options to export data in formats such as Excel, CSV, and PDF in landscape or portable formats.

• Show all listing records: This feature allows users to display all records or entries in a listing or database at once. It eliminates any pagination limits and shows a comprehensive view of all available data, making it easier to browse through and analyze large datasets.

• Pagination: It typically includes navigation links or buttons to move between pages, making it easier to browse and navigate through large datasets without overwhelming the user with all the records at once.

Recording & Update:

The Employee asset list in a assets module is typically includes:

The user can perform the following actions in this section:

• Submit: This option allows the user to add the employee training in the system.

• Discard: This option allows the user to discard the changes before saving it.