Introduction/Purpose: 

The Question Bank module in HRMS (Human Resource Management System) is designed to provide a repository of predefined questions that can be used in various HR processes such as employee assessments, interviews, surveys, and evaluations. It allows HR administrators to create, store, and manage a wide range of question types, including descriptive questions, single-choice dropdowns, yes-no questions, and rating scales.

The purpose of the Question Bank module is to streamline and centralize the question management process within the HRMS. It enables HR professionals to maintain a standardized and consistent approach in gathering information, conducting assessments, and evaluating employees.

Dependency:

• HRMS Integration: The Question Bank module relies on seamless integration with the HRMS platform. It needs to be properly integrated into the overall HRMS system to access employee data, profiles, and assessment results. Integration ensures that the module functions smoothly and can effectively retrieve and store relevant information.

• User Adoption: The dependency of the Question Bank module also lies in user adoption within the organization. For the module to be effective, HR personnel need to be trained on how to use it and encouraged to utilize the pre-defined questions available. 

• Question Quality and Maintenance: The module’s usefulness depends on the quality of questions stored in the bank. HR administrators must ensure that the questions are accurate, up-to-date, and relevant to the organization’s HR processes. 

How To Navigate: 

The navigation to a question bank in a HRMS typically involves the following steps:

• Click on the main navigation icon: The main navigation icon located in the top  right corner of the screen. Clicking on this icon will open the navigation menu, which typically includes links to various sections of the HRMS system.

• Click on the training and survey section: The question bank is located under the master section. By clicking on the language will display a title, question type, question code, rating enabled, added date, added by, description, approval status and action.

Listing: 

• Filter : User can filter the data based on the following categories: 
  • Title
  • Question Code
  • Question Type
  • Multiple Selections 
  • Approval Status

Note: After entering the data in the filter section the system filters the data based on the filter.

• Show all listing records: This feature allows users to display all records or entries in a listing or database at once. It eliminates any pagination limits and shows a comprehensive view of all available data, making it easier to browse through and analyze large datasets.

• Advanced Search: Advanced Search provides users with additional search options and filters to refine their queries and find specific records or information within a system or application. It typically offers more advanced search criteria, such as date ranges, multiple keyboard inputs, or specific field searches.

• Delete Row: This feature allows users to remove a specific row or record from a table or listing. It provides a means to remove unwanted or outdated data, enabling data cleanup and maintenance within the system.

• Pagination: It typically includes navigation links or buttons to move between pages, making it easier to browse and navigate through large datasets without overwhelming the user with all the records at once.

Recording & Update:

The question master in a training and survey module is typically includes:

• Ask your question*: This field is where you write the actual question you want to ask the user.

• Add your description (Optional): This field allows you to provide additional context or instructions for the question. 

• Response: This field is where the different response options or choices are listed. Depending on the question type, you may have different options available for the user to select. The specific format of the response options will vary based on the question type chosen.

• Add Your Options [Press Enter To Add]: These fields help the user to add the options related to the In this the user can add their options of the questions.

The user can perform the following actions in this section:

• Submit: This option allows the user to add the question bank in the system.

• Discard: This option allows the user to discard the changes before saving it.