Introduction/Purpose:

The asset module in Employee Self-Service (ESS) is a feature that allows users to manage and track various assets assigned to them by their organization. It provides a systematic approach to handle assets such as laptops, mobile devices, software licenses, and other equipment.

The purpose of the asset module is to streamline the asset management process and ensure efficient tracking of assets within the organization. It enables users to request assets, tracks the status of asset requests, assigns assets to users, and records important information such as asset codes, serial numbers, assign dates, accepted dates, asset types, and purposes.

Process Flow:

How to Navigate: 

The navigation to a assets in a employee self service typically involves the following steps:

• Click on the My Info icon: The My Info icon located in the top right corner of the screen. Clicking on this icon will open the navigation menu, which typically includes links to various sections of the employee self service system.

• Click on the assets : The assets is located under the asset section. By clicking on the assets, it will display a previously created request with their details like assigned date, purpose, etc.

Listing:

• Active Asset: The Active Asset view provides a comprehensive list of received assets like laptop, headphones, etc enabling users to track and manage them effectively. users can easily view details such as asset, assign date, accepted date, asset type, purpose, assign by and action information associated with the received assets.
  • Search: The user can search the active assets based on these field  assets, assign date, accepted date, asset type and assign by.

Return Active Asset:

The return asset requests in employee self-service typically include :

• Expected Return Date* : This field specifies the anticipated date for asset return, aiding in scheduling and availability management.

• Attachments: This field allows the submission of supporting documents related to the return request.

• Return Reason* : This field explains the motive behind asset return, aiding tracking and improvement efforts.

Note: “*” represents the mandatory fields to be entered by the user.

The user can perform the following actions in this section:

• Discard: This option allows the user to discard the changes before saving it.

• Update: This option allows the user to update the asset return request.

Note: After approval the user can’t update the details.

• Pending Acceptance: The pending acceptance feature displays the asset has been assigned to an employee but has not yet been accepted by users in the ess system. Until the user accepts the asset, it remains in a pending state, indicating that the user has not confirmed their asset acceptance request.
  • Search: The user can search the pending acceptance assets based on these field  assets, assign date, accepted date, asset type and assign by.

Recording & Update:

The asset requests in employee self-service typically include:

• Purpose Type* : This field is used to specify the purpose or objective for which an asset is being requested. It could include options like work from home, others and system fault
  or any other relevant categories that define the purpose of the asset request.

• Describe In Detail* : This field allows the requester to provide a detailed description or explanation of the asset request.

• Request Date* : This field captures the date when the asset request is being made. It helps in tracking and prioritizing requests based on their submission date.

• Attachments: This field indicates the number of attachments that have been included with the asset request. Attachments could be supporting documents, such as specifications, purchase orders, or any other relevant files that provide additional information or justification for the request.

Add Request Details: User can add the multiple request details row 

• Asset Type* : This field specifies the type of asset being requested. It could include options like “Physical,” “Virtual” or any other relevant categories that define the type of asset required.

• Category* : This field further categorizes the asset being requested, providing more specific information about its nature or purpose. For example, under the “Computer” asset type, the category options could be “Desktop,” “Laptop,” or “Tablet.”

• Request For*: This field indicates who the asset request is being made for. It could be a specific employee or department within the organization.

• Description* : This field allows the requester to provide a detailed description of the asset being requested. It includes specific requirements, preferred specifications, or any other relevant information that would help in fulfilling the request accurately.

• Quantity* : This field specifies the number of units of the requested asset. It indicates the quantity required to fulfil the request.

Note: “*” represents the mandatory fields to be entered by the user.

The user can perform the following actions in this section:

• Submit for approval: This option allows the user to submit the request for approval. 

• Discard: This option allows the user to discard the changes before saving it.

Note: After approval, the user can’t update the details.