Introduction/Purpose:

The “Title” module in the Employee Configuration section of the Core Master module in HRMS (Human Resource Management System) is designed to manage and maintain the salutations or honorifics associated with individuals within an organization. It provides a centralized repository for storing and organizing titles like Mr., Mrs., Ms., and others.

The main purpose of the Title module is to enable administrators or HR personnel to define and manage the various titles used to address individuals based on their gender, marital status, or age. This module ensures consistency and accuracy in the use of titles across the organization, promoting respectful communication and professionalism.

Process Flow:

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How To Navigate:

To access Title module in the HRMS system, follow these steps:

• Click on the Menu Icon: Begin by clicking on the main menu icon, which is usually located at the top right corner of the screen. This will open the navigation panel that contains various sections of the HRMS system.
• Click on Core Master: In the navigation panel, find the Core Master section, which is typically located on the left side of the menu. Clicking on this section will expand the available options under Core Master.
• Find the Employee Config Section: Once the Core Master section is open, locate the Employee Config subsection. This section contains various transaction-related options, including employee master related processes.
• Click on Title: Finally, under the Employee Config section, click on the Title link. This will take you to the Title listing page, where you can view, update, and manage Title records.

Listing: 

The Title Listing provides an organized view of title or salutation available in the hrms system, allowing administrators to manage employee configuration efficiently. Below are the key fields:

• Displays the name of the salutation or name initial of the employee for easy identification (e.g., “MR.”, “MRS”).
• Code: Shows the unique code associated with the job title for streamlined tracking and reference.
• Added By: Indicates the user who created or added the job title, providing accountability and tracking.
• Added Date: Reflects the date when the job title was created or added to the system.
• Approval Status: Displays the current approval status of the job title, such as Pending, Approved, or Rejected.
• Status: Indicates whether the job title is active or inactive, helping track its current state.
• Action: Provides options for managing the job title, including:
  • Edit: Modify the details of the job title.
  • View Details: Access a detailed view of the job title information.

In Title listing page the user can add perform following activities

• Record Filter: Filter option allows users to filter the list of records based on visible columns
• Show All Listing Columns: This option allows the user to clear all Filter and display all records on the Listing page.
• Advance Search This option allows users to filter data with single or Multiple criteria in Column Name with options like
  • equal
  • Not Equal
  • Begins
  • Does Not Begin with
  • Ends With
  • Does Not End with
  • Contains
  • Does Not Contain 
• Export Data: Selected Record, Current Page record or All records can be exported by users with listed Columns or All Columns to a spreadsheet or other file format for further analysis or reporting.
• Hide/Show Column: This option allows users to customize columns by adding/removing columns to display from the Listing page.
  • In this option user have to select column which they want to view in the list , if the user uncheck/unselect all column then system will give error message that “Please check at least one column”
    • The user can view following action in this section
      • Ok  :-On clicking the “Ok” button, the user can submit the checked option, and based on the selection, the column will display to the user in the list.
      • Cancel :- On clicking this button the user can cancel the check column
• Filter: Helps the user refine displayed data by applying specific criteria, making navigation and information retrieval easier.

Recording & Update: 

When adding a Title, the following fields must be completed:

• Title*: Select or enter the employee’s salutation or title (e.g., “Mrs.”, “Mr.”) to define their formal designation.
• Status: Indicate whether the title is currently active or inactive for employee assignments.

Actions: 

User can perform the following actions in the add new page 

• Submit: Once all required information is entered, click Submit to save and approve the new Title record.
• Discard: If you wish to cancel creating the program, click Discard to remove all entered information and exit.