Introduction/Purpose:

The Induction Employee Record module is designed to manage and track all employee information related to their induction process within an organization. This module ensures that new hires undergo a systematic onboarding process, which is essential for integrating employees into the company culture, policies, and job roles. By maintaining a comprehensive record of each employee’s induction status, the organization can ensure compliance, track completion, and provide a seamless onboarding experience. It also helps in measuring the effectiveness of induction programs and ensuring that every employee has met the necessary criteria before they fully assume their roles.

The purpose of the Induction Employee Record module is to:

• Document key information about new employees undergoing the induction process.
• Ensure all induction tasks, including training and compliance checks, are completed.
• Provide HR and management with real-time updates on the progress of employee onboarding.
• Support tracking of induction programs tailored to specific job roles or departments.

This structured approach facilitates a smooth onboarding experience, ensuring that all employees are well-informed and equipped to perform their duties effectively from the start.

Process Flow:

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How To Navigate:

To access Induction employee record in the HRMS system, follow these steps:

1. Click on the main navigation icon: The main navigation icon is located in the top right corner of the screen. Clicking on this icon will open the navigation menu, which includes links to various sections of the HR Management System (HRMS).
2. Click on the HR Operations section: The HR Operations section is found in the left-hand menu. Clicking on this section will display a list of HR-related functions and management tools.
3. Find the Induction section: The Induction section is listed within the HR Operations menu. Clicking on this section will show you all the induction-related options.
4. Click on the Induction Employee Record link: The Induction Employee Record link is located under the Induction section. Clicking on this link will navigate you to the Induction Employee Record page, where you can manage and update employee induction information.

Listing: 

The Induction Employee record offers an organized view of all induction assigned to the employee withe their status, for easy tracking and management:

• Employee: Displays the name of the employee participating in the induction program.
• Employee Code: Shows the unique identifier assigned to each employee for easy tracking.
• Induction: Indicates the specific induction program the employee is enrolled in.
• Current Stage: Represents the current step the employee is in within the program.
• Department: Displays the department to which the employee belongs.
• Designation: Shows the employee’s job title or role in the company.
• Job Status: Indicates the employee’s current employment status, such as “Active” or “Probation.”
• Joining Date: Displays the date when the employee joined the company.
• Assigned Date: Represents the date when the employee was assigned to the program.
• Time Line Days: Shows the total number of days allotted for completing the program.
• Status: Reflects whether the employee’s participation is “In Progress” or “Completed.”
• Score Percentage: Displays the percentage score achieved by the employee in the program.
• Action: Provides actions like editing, deleting, or viewing the employee’s program details.
• Completion Stage: Indicates the final stage the employee has completed in the program.

In employee induction listing page the user can add perform following activities

• Show All Listing Records: Clears all filters and displays all records, ensuring the user sees the most up-to-date information in the module.
• Export: Allows the user to export the listing records in Excel format for offline use or analysis.
• Assign Induction: Enables the user to assign an induction program to a selected employee.
• Remove Induction: Lets the user remove an induction program from an employee’s record.
• Change Score Value: Allows the user to modify an induction score, which can mark the employee as relieved from the program.
• Quick Search: Provides a free-text search feature to quickly locate specific records.
• Sorting: Lets the user sort records based on desired fields, such as name, date, or status.
• Change View: Enables the user to switch between table, list, or card views for the record display.
• Filter: Helps the user refine displayed data by applying specific criteria, making navigation and information retrieval easier.

Recording & Update: 

When assigning a new induction program to the employees, the following fields must be completed:

• Search Employee: Allows users to find employees for induction assignment, provides a search box to locate employees by name or employee code.
• Department: Enables filtering of employees based on their department.
• Assign Induction: Displays available induction programs (e.g., “New Induction Program – Holistic Oil & Gas”).
• All Employee: Allows to assign the induction program to the all employees eligible for induction.

Actions: 

User can perform the following actions in the add assign induction page

• Save: Once all required information is entered, click save to save and approve the new induction program.
• Discard: If you wish to cancel creating the program, click Discard to remove all entered information and exit.

This process helps administrators efficiently create and manage induction employee records, ensuring all necessary details are provided for proper tracking and execution.