Introduction:

The Employee History section provides a concise overview of an employee’s professional journey within the organization. It documents key information such as job roles, promotions, transfers, and other significant career milestones.

The purpose of maintaining employee history is to track an employee’s progression, supporting essential functions like performance evaluations, career development, and succession planning. Key elements typically recorded include previous job titles, employment dates, reasons for role changes, and any relevant training or certifications acquired. Keeping accurate employee history records allows organizations to make informed decisions regarding talent management and workforce planning.

How To Navigate:

Accessing employee history in the HRMS system involves the following steps:

1. Click on the Menu Icon: Located in the top-right corner of the screen, this icon opens the main navigation menu, which contains various sections of the HRMS system.
2. Click on the HR Operations Section: Within the navigation menu, find and select the HR Operations section. This section contains options related to employee management and operational tasks.
3. Find the Employee Enrollment Section: In the HR Operations section, locate Employee Enrollment to access employee-related functionalities.
4. Click on Employee History: Under Employee Enrollment, select Employee History to view the detailed record of employee activities and employment history.

Listing:

Clicking Employee History opens a page where users can select employees and view key details of their employment journey, allowing HR to review and update milestones, roles, and records efficiently.

• Employee ID:
  A unique identifier assigned to each employee, facilitating the easy retrieval and management of records within the HR Management System (HRMS).
• Name:
  The full name of the employee, utilized for identification and communication within the organization.
• Job Title:
  Specifies the employee’s current position, including their employment status (e.g., Permanent, Temporary).
• Email:
  The official email address for the employee, enabling communication regarding HR-related matters.
• Gender:
  Indicates the employee’s gender, relevant for certain reporting and compliance requirements.
• Date of Birth:
  The employee’s birth date, important for administering age-related benefits and entitlements.
• Payroll Company:
  Refers to the company responsible for processing the employee’s payroll, ensuring accurate salary disbursement.
• Currency:
  Indicates the currency in which the employee’s salary is paid, crucial for organizations operating across different regions.
• At Work For:
  Captures the duration of employment with the organization, helping HR evaluate retention and employee loyalty.
• Phone Number:
  The employee’s contact number, used for urgent communication and HR inquiries.
• Join Date:
  The official date the employee joined the organization, marking the start of their employment.
• Agreement End Date:
  Represents the termination date of the employee’s current contract, essential for managing contract renewals or terminations.
• Last Increment Date:
  The most recent date on which the employee received a salary increment, useful for tracking compensation history.
• Employee Type:
  Categorizes the employee based on their employment status (e.g., Permanent, Contractual), which may impact benefits and obligations.
• Head of Department (HOD):
  Identifies the employee’s direct supervisor or department head, important for organizational structure and reporting.
• Salary at Joining:
  The initial salary agreed upon when the employee joined the organization, serving as a reference for future raises and negotiations.
• Department:
  Specifies the primary department in which the employee works, essential for internal reporting and organizational planning.
• Sub Department:
  A more detailed categorization within the main department, providing context about the employee’s specific role or team.
• Current CTC (Cost to Company):
  Indicates the total compensation package for the employee, including salary and additional benefits, crucial for financial planning.
• Salary Change:
  Records any changes to the employee’s salary over time, aiding in financial assessments and performance evaluations.
• Reportees:
  Lists employees who report directly to this individual, useful for understanding the management hierarchy.
• Experience Summary:
  Offers insights into the employee’s professional background, including:
  • Experience in Organization: Duration of experience gained while working in the organization.
  • Employee With Same Salary: Identifies other employees sharing the same salary level, aiding internal equity assessments.
  • Designation History: Chronicles the employee’s previous roles within the organization, highlighting career progression.
  • Secondment Access: Information on any temporary assignments to other departments, showcasing adaptability.
  • Worked in Group Company: Tracks employment history within affiliated companies, reflecting broader organizational experience.
• Employee Journey Timeline:
  Outlines significant career events, including joining dates, promotions, departmental transfers, and changes in employment type.