Introduction/Purpose:

The Post Exit Payment in an HRMS refers to efficiently managing and fulfilling financial obligations to departing employees. Post Exit payments in HRMS help organizations fulfill their financial obligations,. ensure compliance, maintain data security, and promote transparency.

Dependency:

The recording of the post exit payment typically involves documenting various details and events related to an employee’s departure. The dependencies for recording the post exit payment can include the following:

• Amount : This field represents the specific sum of money that is being paid as part of the post-exit process. It indicates the total value of the payment being made to fulfill financial obligations or settle any outstanding balances.

• Payment Date: This field specifies the exact date on which the payment is scheduled to be made. It indicates when the funds will be transferred or the payment will be processed, ensuring that both parties are aware of the timing and can plan accordingly..

• Installment Start Date: This field specifies the exact date on which the repayment of the settlement amount will commence. It marks the beginning of the agreed-upon repayment schedule and allows both parties to establish a clear timeline for the financial transactions.

• Attachment: Attachments are any supporting documents or evidence that are attached to the post-exit payment process. These attachments can include invoices, receipts, legal agreements, financial statements, or any other relevant records that provide additional context, validation, or substantiation for the payment being made.

The dependencies mentioned above help ensure that the post exit payment is accurately recorded and documented, supporting the organization’s HR practices, compliance requirements, and future reference needs

How To Navigate:

The navigation to record a Post Exit Payment in HRMS system typically involves the following steps:

• Click on the main navigation icon which is located on the top right corner of the screen then click on the HR operation section which is located on the left side menus on the screen.
  
• Click on the Post Exit Payment section which is located in the Employee Exit Management under HR operation., after clicking on this link you can navigate Employee Payment Schedule Settlement Transaction Listing.

Listing:

The Post Exit Payment allows users to view all approved & pending Employee Payment Schedule Settlement Transactions. The key features of the Post Exit Payment listing is include below:

• Show All Listing Columns
  This option allows the user to clear all Filter and display all records on the Listing page.

• Advance Search
  This option allows users to filter data with single or Multiple criteria in Column Name with options like
  • equal
  • Not Equal
  • Begins 
  • Does Not Begin with
  • Ends With
  • Does Not End with
  • Contains 
  • Does Not Contain

• Activity Log: In the Activity Log option, the user can view the transaction history of Post Exit Payments, such as
  • Status (pending, Submit for Approval,  approved).
  • Time and Date of Transaction
  • Execution time 

• Hide/Show Column:
  • This option allows users to customize columns by adding/removing columns to display from the Listing page.
  • In this option user have to select column which they want to view in the list , if the user uncheck/unselect all column then system will give error message that “Please check at least one column”

Recording & Update:

Updating Post Exit Payment can be carried out by Updating below Fields

• Amount*  : This field represents the specific sum of money that is being paid as part of the post-exit process. It indicates the total value of the payment being made to fulfill financial obligations or settle any outstanding balances.

• Payment Date* : This field specifies the exact date on which the payment is scheduled to be made. It indicates when the funds will be transferred or the payment will be processed, ensuring that both parties are aware of the timing and can plan accordingly.

• Type *:- This field specifies the type of post Exit Payment such as Payment or waiver

• Description: This field provides additional details or information about the payment being made. It may include specific terms, conditions, or explanations related to the purpose of the payment, the agreement or contract clause it is based on, or any other relevant information that helps define the context or reason for the payment.

• Attachment*: Attachments are any supporting documents or evidence that are attached to the post-exit payment process. These attachments can include invoices, receipts, legal agreements, financial statements, or any other relevant records that provide additional context, validation, or substantiation for the payment being made.

The user can perform the following actions in this section:

• Update:
  Once a record is saved successfully and there are any changes made to the saved record, the user has to Update that record to reflect the changes.

• Discard:
  This option allows the user to discard the record and no changes will get created if adding or changes will not get saved if updating.