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Introduction/Purpose

The “Supplier Stock Credit” module is a vital component within the comprehensive “Stock” section of the system. This module is specifically designed to streamline and facilitate the management of stock credits associated with suppliers within the petro-oil and gas industry. The primary purpose of the “Supplier Stock Credit” module is to efficiently track and record the stock credits allocated to the various suppliers. In the petro-oil and gas sector. This credit system is a crucial aspect of maintaining a smooth supply chain and managing inventory effectively.

Dependencies

1. Performance of System: System should function properly to fetch data from the different databases, process data accurately and save the new stock credit details properly into the database. 
2. Databases: Supplier Stock Credit depends on the accurate data of several databases like supplier company, owner company, terminal, product and product stock etc.
3. Vessels: Users must have added vessels into the system. To generate a supplier stock credit, the user assigns a vessel from the added vessels in the DB.
4. Upload PPMC Attachments: System should be well functional in terms of uploading multiple files in the DB. So that the users will be able to upload PPMC Attachments easily for the supplier stock credit .

Process Flow Model

Supplier Stock Credit  List

All the in stock credit to the supplier will be displayed on the tank transfer list screen.

There are two ways to view the “Supplier Stock Credit” list, as mentioned below.

1. Click on the “Supplier Stock Credit” under the “Stock” module under the Hamburger menu as shown below.

Step 1: Click on the “Hamburger” menu.

Step 2: Mouse Over on “Stock”.

Step 3:  Click on “Supplier Stock Credit”.

2. Click on the “Supplier Stock Credit” from the site map under the “Stock” module as shown below.

4. Change View of Supplier Stock Credit List

To change the view option of the supplier stock credit list , follow the mentioned steps.

Step 1: To open the supplier stock credit list, follow the steps mentioned in the  section “Supplier Stock Credit List”.

Step 2: Click on “Change View” as shown below.

Step 3: Change the view option by clicking on any available options, as shown below.

5. Add  New Stock Credit

To add a new stock credit, follow the below steps.

Step 1: To open the supplier stock credit list screen, follow the steps mentioned in the section “Supplier Stock Credit List”.

Step 2: Click on the “Add New” button as shown below.

Step 3: Fill all the mandatory fields (marked with *) in the “Add Supplier Stock Credit Form” and upload the required PPMC Attachments as described and shown below.

Fields:

1. Supplier – Search and select the supplier name.
2. Product Owner – Select the Owner Company
3. Product – Select a product from the list, which will be credited to the supplier.
4. Terminal Name – Select a terminal from the terminal list under From Company. From where the stock will be credited to the supplier.
5. Vessel – Search and select a vessel.
6. Purchase Price/Litre – Enter the purchasing cost per litre.
7. B/L Quantity – 
8. Purchased Quantity – Enter the quantity of the product.

PPMC Attachments:

1. Allocation Letter
2. PPPRA DEMAND NOTE
3. Timesheet of Vessel Discharged
4. Outturn Certificate
5. Quality Certificate
6. P&L Document
7. Others

Step 4: Click on “Save” to save the supplier stock credit data, as shown below.

6. Supplier Stock Credit Details

To view the details of a supplier stock credit, follow the below steps.

Step 1: To open the tank transfer list screen, follow the steps mentioned in the section “Supplier Stock Credit List”.

Step 2: Click on the “Supplier Stock Credit Code” as shown below.

From Table View:

From Grid View:

7. Upload Documents

To Upload documents related to supplier stock credit, follow the below steps.

Step 1: To open the details of a supplier stock credit, follow the steps mentioned in the section “Supplier Stock Credit Details”.

Step 2: Click on the upload button of the following fields to upload documents, as mentioned and shown below.

1. Allocation Letter
2. PPPRA DEMAND NOTE
3. Timesheet of Vessel Discharged
4. Outturn Certificate
5. Quality Certificate
6. P&L Document
7. Others