Introduction/Purpose

The Product Purchase Order module simplifies and organizes the procurement process. Users can efficiently request goods from vendors by specifying product details, quantities, and delivery information. The system then generates a purchase order, aiding in precise order creation, transparent communication with vendors, and seamless inventory management.

How to Navigate:

The navigation to product purchase order in smart station are as follows:

• Click on the menu and stock reserve tab, which is located at the left side of the screen, and then click on the product purchase order section. After clicking on this, the user can navigate to the product purchase order listing page.

Listing:

The product purchase order module allows users to add and view purchase orders created by the system. The key feature of product purchase order module listing are as follows:

• Advance Search
  This option allows user to filter data with single or Multiple criteria in Column Name with options like
  • Equal
  • Not Equal
  • Begins 
  • Does Not Begin with
  • Ends With
  • Does Not End with
  • Contains 
  • Does Not Contain
• Show all listing records
  This option allows the user to clear all Filters and display all records on the Listing page.
• Export Data
  Selected records, current page records, or all records can be exported by users with listed columns or all columns to a spreadsheet or other file format for further analysis or reporting.
• Change View
  The change view option allows users view product purchase order list as below:
  • Table View
  • List View

Recording and Updates:

The user can add a new product purchase record by clicking on the “Add Product Purchase” button and by entering the below fields:

• Company Name: The name of the company placing the purchase order (Default Set).
• Location Name: The specific location within the company where the order is intended (Default Set).
• Vendor: The supplier or vendor from whom the products are being ordered.
• Ref Code: A reference code or number for easy identification and tracking of the purchase order.
• Order Date: The date on which the purchase order is initiated.
  • Product: The name or type of the product.
  • Qty: The quantity of the product being ordered.
  • Purchase Price: The cost per unit of the product.
  • Total Price: The total cost for the specified quantity.
  • Delivery Date: The expected date of product delivery.
  • Status: The current status of the order.
• Status: The current status of the order.
• Grand Total: Automatically calculated sum of the total costs for all items in the purchase order.
• Remarks: Additional comments or notes related to the purchase order.
• Attachment: A section to attach any relevant documents or files related to the purchase order.

This option allows the user to perform the following action in this section.

• Place Purchase Order : Allows the user to place the purchase order record.
• Discard: Allows the user to discard the purchase order record.