Purpose

This document serves as an indispensable resource within the broader context of the Complete Solution Guide: Hidden Brains Smart Station Solution. It aims to provide a comprehensive User Activity Diagram for the Smart Station System. The purpose is to visually represent and elucidate the various interactions and activities that users can undertake within the system. The User Activity Diagram serves as a valuable tool for understanding the flow of actions, relationships between different entities, and the overall functionality of the Smart Station System from a user perspective.

Clarity in User Interactions: Illustrate the step-by-step process of how users engage with the Smart Station System and provide a clear visual representation of the sequence of actions performed by users.

Identification of User Roles: Define distinct user roles within the system, such as Station Manager, Dealer, Pump Attendant, and also showcase the specific activities associated with each user role.

Highlight System Features: Smart Station simplifies fuel station management with key features like quick order processing, real-time inventory tracking, efficient product management, and insightful reporting for informed decision-making.
Enhance User Training: Smart Station prioritizes user-friendly training, providing clear guidance through potential challenges. Intuitive design and straightforward error handling empower users to navigate the system with ease, ensuring a smooth and error-free experience.

Entity Module Mapping

Station Manager

Role(s): Owner of the business, responsible for overall management of fuel station operations..

Responsibilities

• Efficiently handle and oversee the ordering processes, ensuring timely and accurate replenishment of stock.
• Take charge of inventory management, preventing stock outs or overstock situations for smooth fuel station operations.
• Supervise and manage the station staff, including scheduling shifts, tracking attendance, and ensuring optimal workforce performance.
• Generate and analyze comprehensive reports related to sales, inventory, staff activities, and other operational metrics for informed decision-making.
• Ensure the smooth functioning of equipment and facilities by coordinating and overseeing maintenance activities.

Dealer

Role(s): Manage company-specific operations.

Responsibilities:

• Handle the reservation of stock, ensuring availability for timely customer service and preventing stockouts.
• Manage and oversee the operations of the fuel station, ensuring a well-organized and efficient working environment.
• Monitor and reconcile tank data to maintain accurate records of fuel levels, preventing discrepancies and ensuring precise inventory management.

Pump Attendant

Role(s): Execute specific tasks related to retail sales and operational efficiency at the fuel station.

Responsibilities:

• Perform sales transactions with customers, ensuring accuracy and efficiency in fuel and non-fuel product sales.
• Record attendance, manage shifts, and ensure adequate coverage during operational hours.
• Complete end-of-day procedures, ensuring accurate recording of sales and activities for the day.
• Manage the process of receiving and recording incoming stock, maintaining accurate records.
• Record and monitor tank meter readings to track fuel levels and prevent shortages or overfills.