Introduction

Purpose Of This Document

This document serves as an indispensable resource within the broader context of the Complete Solution Guide: ROCKEYE – Production Management. Its primary purpose is to deliver a comprehensive understanding of the system by providing detailed insights into system overviews, and workflows.

System Architecture Visualization: Illustrate the system’s architectural elements, showcasing modules, components, and subsystems also Enhancing comprehension of the overall system structure through visual representation.

System Overview: Offer a high-level overview of the ROCKEYE – Production Management and provide context on the system’s purpose, functionalities, and role within the broader organizational framework.

Workflow Details: Detail key operational workflows within the ROCKEYE – Production Management, and provide step-by-step visual representations of processes, from user interactions to backend operations.

System Overview

Overview

In this section, we present a visual representation of the system overview of the product. The diagrams below offer a comprehensive view of how various modules interact to deliver a seamless and efficient user experience. The below figure depicts the system overview of the ROCKEYE – Production Management, offering quick insight into its structure and key elements 

The below Figure 1 depicts the system overview of the ROCKEYE – Production Management, offering a quick insight into its structure and key elements

Figure 1

The ROCKEYE – Production Management orchestrates a meticulously designed sequence of operations, seamlessly guiding the entire process from production order inception to its ultimate fulfillment. It all begins when the company/production admin receives an order from the customer, which then undergoes the production phase. This system offers functionalities for the preparation of the order, splitting the order into batches, raising material requests, actual human-machine collaborative production of batches, and eventually fulfilling the customer order, providing the company/production admin with heightened control over the production of items aligned with the associated functions adeptly.

Upon order confirmation, the admin proceeds to prepare for the production of the items through processes and process templating. Leveraging a thoughtful and precise preparation of the Bill of Materials (hereafter BOM), defining the overall quantity of the raw material and production cost. This ensures the systematic, documented, and dynamic approach of various production methodologies, paving the way for the personnel involved in the production environment to execute operational procedures in collaboration with the equipment(s), ultimately leading to the release of a batch of produced items (finished goods).

During the production, upon the delivery of the raw materials, the personnel are empowered to run the production batch, followed by referring to the defined quantity of entry materials and exit materials and referring to instructions for the respective production item. Meticulously track the progress of the production batch, record start and end times, and display lucid graphs. As the production journey progresses to the predefined processes, the system allows to add the consumption logs and production logs of the raw materials and finished items, respectively. Once the production was completed, the finished items were released and moved to the warehouse locations through production outbound requests mentioning the vehicle and driver details. . These outbound requests can be tracked within RockEye – Production Management, allowing control and real-time monitoring for the company and production administration.

System Workflows

This section provides a detailed exploration of the system workflows, offering a comprehensive understanding of the orchestrated processes that drive the seamless functioning of our system. Workflows serve as the backbone of our system architecture, delineating the step-by-step execution of tasks and the interdependencies among various components. The following workflows encapsulate the key stages and interactions within our system, ensuring optimal performance and user experience

1. Process Template

The below Figure 2 depicts the warehouse management of the ROCKEYE – Production Management.

                                                            Figure 2

1. Process Creation

• The individual Process used in the production of Item are created 
• Required Vital information like Process name, Process Code, Image, Description, Instruction Attachments, and status details.
• It has an option to bulk upload the Processes. 

2. Process Template Creation

• Enable Process Template creation for various types: Plants, and the production of items.
• This can be utilized across various Plant locations to manufacture the similar items.
• Require manual input of the necessary information w.r.t. the Process template like, Name, Code, Company, Process execution type (i: Flexible, ii: Strict), Description. Define process order, set dependency on the other process to create a complete template.
• Process templates will be utilized in BOM to define the precise raw materials quantity required at every stage of the production process.

3. All activities are meticulously tracked and recorded, including timestamps and the responsible user.  Each activity is easily accessible for review, providing insights into the process, its completion time, and the user who executed it.
4. Notes Section to keep track of internal notes and reminders for the requests.

2. Bill of Materials (BOM)

Figure 4 below depicts the Stock In-Bound management of the ROCKEYE – Production Management.

Figure 3

1. Bill of Materials (BOM)

• The BOM is a comprehensive preparatory step. Here production personnel can digitize with this module of the solution.
• This provides for details of the unit level of quantities & cost of raw materials with respect to the defined order of the processes as per the Process Template.

2. Add New BOM

• Required Vital information like BOM Name, Reference Number, Item to be produced, Process Template, Supporting Attachments and Remarks.
• Item can be retrieved from the Production Planning system and the synced Inventory system (if need be)
• Process template list will populate to select the required template out of the various templates created across the Plants.
• Provide the details of the required quantities of the entry/exit of the raw material with respect to the process(es) to finalize it.

3. All activities are meticulously tracked and recorded, including timestamps and the responsible user. Each activity is easily accessible for review, providing insights into the process, its completion time, and the user who executed it.
4. Notes Section to keep track of internal notes and reminders for the requests.

3. Material Request

Below Figure 5  depicts the Stock Out-Bound of the ROCKEYE – Production Management as per the roles.

Figure 4

1. Material Request

• Material request allows admin to raise raw material requests specific to the quantity required to produce a particular Production Batch.
• Allow to view the summary of the requested materials details, number of items, delivery details, catering Warehouse details.

2. Add Material Request

• Require vital information like, material requesting plant, catering warehouse, customer company, Supporting documents attachment and remarks.
• Add multiple materials in the line items. Production personnel can add as many as materials required for the production and can delete the material as well.
• Upon submission of the request the request falls into the synced Inventory System in order to fulfill the request.

3. All activities are meticulously tracked and recorded, including timestamps and the responsible user. Each activity is easily accessible for review, providing insights into the process, its completion time, and the user who executed it.
4. Notes Section to keep track of internal notes and reminders for the requests.

4. Production Order and Batch

Below Figure 5 depicts the delivery of ROCKEYE – Production Management orders in the System as per the roles.

Figure 5

1. Production Order

• Once the preparation has been completed, now the production personnel can place the production order for the required quantity.
• Details of the are shown in the Order Summary, item to be produced, requested quantity, Pending Quantity, In progress Quantity, Completed Quantity.
• Details of the raw materials to be consumed and items to be produced with the stipulated quantity and cost.
• Batch Details into which the Production Order splitted into the Production Batches containing the Batch specific details such as Elapsed time of Batch,Batch quantity, Material request status, status of batch (Pending, In Progress, Completed).
• All activities are meticulously tracked and recorded, including timestamps and the responsible user. Each activity is easily accessible for review, providing insights into the process, its completion time, and the user who executed it.
• Notes Section to keep track of internal notes and reminders for the requests.

2. Add Production Order

• Required vital information Customer Company, Producing Plant, Production Item, BOM, Quantity, Per Unit cost of item, Primitive Quantity, Production Date, supporting attachments and additional description (if any).
• Material Details: It populates based on the selection of the Bill of Materials (BOM). Verify the details of the raw materials required to produce the Item.

3. Production Batch

• Details of the production batch comprises, Batch code, Production Item, Process template, Bill of Materials, plant, customer company, Material Status, Quantity to be produced.
• Status Log: Batch activities status log with timestamp.
• Dynamic flow chart of the production process to move to different stages of the production.
• Every process allows us to view the necessary entry/exit material quantity for precision and comply with the production process.
• Captures the Elapsed time for each and every process along with the combined Batch taken to produce.
• Items details of the raw materials, Intra-process materials, and finished products.
• View, place and track the material requests w.r.t. the specific batches.
• View, and add the consumption logs of the raw materials utilized alongside the different processes. 
• Add new Batch: Verify process specific material quantity details as per the BOM to create batch.
• All activities are meticulously tracked and recorded, including timestamps and the responsible user. Each activity is easily accessible for review, providing insights into the process, its completion time, and the user who executed it.
• Notes Section to keep track of internal notes and reminders for the requests.

4. Production Outbound

• Once batch production completes, the production personnel will get the option to move the produced stock to the Warehouse location.
• Add plant, warehouse details along with logistics details like vehicle and driver details.
• Track the delivery of the outbound request.

5. Driver

Below Figure 11 depicts the workflow of issue requests associated with  the ROCKEYE – Production Management as per the roles.

Figure 6

1. Drivers added for delivering the customer orders

• Required Driver Personal Details, Name, Display Name, Email, Password, DOB, Gender, Profile Image, Remarks.
• License Details – License Number, License Photo, License Expiry Date.
• Driver Address – Country, State, City, Landmark, Address, Zipcode. Contact Details – Phone Number, Alternate Phone Number.

2. Driver Types

• Internal: Represents Company driver.
• External: Represents Customer driver.
• Third Party: Represents transporter agency driver.

3. If the driver’s license is expired then can’t assign the order for delivery.