Introduction

This document serves as an indispensable resource within the broader context of the Complete Solution Guide: ROCKEYE- Production Planning Solution. It aims to provide a comprehensive User Activity Diagram for the Production Planning System. The purpose is to visually represent and elucidate the various interactions and activities that users can undertake within the system. The User Activity Diagram serves as a valuable tool for understanding the flow of actions, relationships between different entities, and the overall functionality of the Production Planning System from a user perspective.

Clarity in User Interactions: Illustrate the step-by-step process of how users engage with the Production Planning System and provide a clear visual representation of the sequence of actions performed by users.

Identification of User Roles: Define distinct user roles within the system, such as Production/Company Admin, and other relevant personnel, and also showcase the specific activities associated with each user role.

Highlight System Features: Showcase the functionalities available to users, emphasizing key features such as Production Order management, Production Batch management, Material Request tracking, Production outbound management and insights of various metrics related to production of the items.

Enhance User Training: Include pathways and decision points that address potential errors or exceptions that users may encounter, and clarify the error-handling mechanisms, and guide users on how to navigate such situations.

User Activity Diagrams

Company/Production Admin

Role(s): Owner of the business, responsible for overall management of Production related activities.

Responsibilities

• Perform, manage and oversee all functions related to all the actions with respect to Production of the finished goods and raw materials.
• Have complete access and control over the system.
• Make strategic decisions for the business using the system.

Figure 1 depicts the User Activity Diagram of Company/ Production Admin

Figure-1

Plant Manager

Role(s): Overseer of day-to-day plant operations, ensuring smooth execution of production activities.

Responsibilities:

• Manage plant operations, including scheduling, resource planning, and staff assignments.
• Monitor production processes and ensure compliance with safety, quality, and efficiency standards.
• Coordinate with the Production Admin to implement production schedules and optimize workflows.
• Supervise maintenance and repair activities for machinery and infrastructure.
• Generate reports on plant performance and suggest improvements to enhance efficiency.

Logistics Manager
Role(s): In charge of overseeing the transportation and delivery of raw materials and finished goods.
Responsibilities:

• Plan, manage, and optimize transportation schedules for timely deliveries.
• Coordinate with vendors and customers to ensure seamless material flow.
• Track and manage logistics operations, including fleet management and driver assignments.
• Ensure compliance with transportation regulations and safety standards.
• Use the system to analyze delivery performance and identify areas for improvement.

Machine Operator

Role(s): Operator of machinery responsible for executing production tasks according to established schedules.
Responsibilities:

• Operate and monitor production machinery to produce goods as per the defined specifications.
• Perform routine maintenance checks and report any issues with equipment.
• Follow safety guidelines and quality standards to maintain a secure and efficient work environment.
• Record production data, including output quantities and machine performance, in the system.
• Assist the Plant Manager in troubleshooting operational issues.