Introduction/Purpose:

The “Vendor Rating” report in a procurement system provides a comprehensive overview of vendor ratings based on various factors such as price, delivery, service, behavior, and quality. The report includes the following details:

• PO Number: The unique identification number assigned to each purchase order.

• Vendor Name: The name of the vendor being rated.

• Requesting/User Department Name: The name of the department or user who requested the purchase order.

• Job Description: A description of the job or project for which the purchase order was created.

• Type of PO: The type or category of the purchase order, such as goods, services, or equipment.

In addition to the above information, the “Vendor Rating” report provides ratings for different aspects of vendor performance, including:

• Price Rating: The rating given to the vendor based on their pricing competitiveness.

• Delivery Rating: The rating given to the vendor based on their delivery performance and timeliness.

• Service Rating: The rating given to the vendor based on the quality of their service, including responsiveness and customer support.

• Behavior Rating: The rating given to the vendor is based on their professional conduct and interactions.

• Quality Rating: The rating given to the vendor based on the quality of the goods or services provided.

These ratings help evaluate and compare vendors based on their performance in key areas. The report provides insights into vendor performance and assists in making informed decisions for future procurement processes.

Additionally, the “Vendor Rating” report typically offers the following features:

• Filter: Users can apply filters to customize the report based on specific criteria. They can filter by PO number, vendor name, department name, job description, or rating range to narrow down the results and focus on specific vendors or ratings.

• Refresh: This feature allows users to update the report with the latest data from the procurement system. By clicking the refresh button, the report will fetch the most up-to-date information.

• Clear Cache: In some cases, the procurement system may cache the report data to improve performance. The “Clear Cache” option enables users to clear the cached data and retrieve fresh data for the report.

• Export: Users can export the “Vendor Rating” report to various file formats such as Excel, CSV, or PDF. This enables them to save the report locally or share it with others.

These features provide flexibility and convenience for users to analyze and assess vendor performance, track ratings, and make informed decisions when selecting vendors for future procurement activities.