Introduction/Purpose:

The “Purchase Voucher Statistics” report in a procurement system provides a comprehensive summary of purchase invoices, presenting key information related to each voucher. The report includes the following details:

• PV Code: The unique identification code assigned to each purchase voucher.

• Finas Code: The code associated with the financial accounting system for the purchase voucher.

• Vendor Name: The name of the vendor from whom the purchase invoice is received.

• Voucher Date: The date when the purchase voucher was created or received.

• Currency: The currency in which the purchase voucher was processed.

• Payment Amount: The total amount mentioned in the purchase voucher for payment.

• Paid Amount: The amount that has already been paid against the purchase voucher.

• Remaining Amount: The outstanding amount remaining to be paid for the purchase voucher.

• Voucher Status: The status of the purchase voucher, such as “pending,” “paid,” “partially paid,” or “unpaid.”

• Finas Status: The status of the voucher in the financial accounting system.

• Approved By: The name or identification of the person who approved the purchase voucher.

The “Purchase Voucher Statistics” report offers valuable insights into the payment status of purchase invoices, allowing for effective financial management and tracking of vendor payments.

In addition to the above details, the “Purchase Voucher Statistics” report typically offers several other features to enhance usability:

• Filter: Users can apply filters to customize the report based on specific criteria. They can filter by vendor name, PV code, and voucher status to focus on specific vouchers or payment statuses.

• Refresh: This feature allows users to update the report with the latest data from the procurement system. By clicking the refresh button, the report will fetch the most up-to-date information.

• Clear Cache: In some cases, the procurement system may cache the report data to improve performance. The “Clear Cache” option enables users to clear the cached data and retrieve fresh data for the report.

• Export: Users can export the “Purchase Voucher Statistics” report to various file formats such as Excel, CSV, or PDF. This enables them to save the report locally or share it with others.

These features provide flexibility and convenience for users to analyze purchase voucher details, monitor payment statuses, track outstanding amounts, and maintain accurate financial records. The “Purchase Voucher Statistics” report is a valuable tool in managing the payment process and ensuring timely and accurate payments to vendors.