Introduction/Purpose:

The “Purchase Order Department Wise” report in a procurement system provides a detailed summary of purchase orders organized by the requesting department. The report includes the following information:

• Requested Department Name: The name of the department or individual who initiated the purchase order request.

• Item Name: The name of the item that was ordered.

• Number of Orders: The total count of purchase orders placed by the requesting department for the specific item.

• Total Quantity: The cumulative quantity of the item ordered by the requesting department across all purchase orders.

• Average Order Quantity: The average quantity of the item ordered per purchase order by the requesting department.

• Total Price: The total cost of all purchase orders for the specific item placed by the requesting department.

• Total Damaged Quantity: The cumulative quantity of the item reported as damaged across all purchase orders placed by the requesting department.

• Average Damaged Quantity: The average quantity of the item reported as damaged per purchase order by the requesting department.

• Delivered Order Quantity: The cumulative quantity of the item that has been successfully delivered to the requesting department.

The “Purchase Order Department Wise” report enables efficient monitoring of purchase orders and provides insights into the procurement activities of each department. It helps in identifying patterns, managing inventory, and optimizing procurement processes.

In addition to the above details, the “Purchase Order Department Wise” report typically offers several other features to enhance usability:

• Filter: Users can apply filters to customize the report based on specific criteria. They can filter by the requested department name or item name to focus on specific departments or items.

• Refresh: This feature allows users to update the report with the latest data from the procurement system. By clicking the refresh button, the report will fetch the most up-to-date information.

• Clear Cache: In some cases, the procurement system may cache the report data to improve performance. The “Clear Cache” option enables users to clear the cached data and retrieve fresh data for the report.

• Export: Users can export the “Purchase Order Department Wise” report to various file formats such as Excel, CSV, or PDF. This enables them to save the report locally or share it with others.

The “Purchase Order Department Wise” report is a valuable tool in streamlining procurement processes and enhancing overall efficiency.