Introduction/Purpose: 

Payments are critical in procurement because they ensure equitable pay for vendors. Users can track payment progress, address pending payments, and issue payment reminders to the Procurement officer, promoting a good payment relationship.

Dependency:

• Approved Purchase Order: The payment process depends on the purchase order being created and approved. The purchase order specifies the agreed-upon terms and conditions between the Procurement officer and the user and acts as the basis for beginning payment.

• Goods Received: The goods received request confirms that the user has fulfilled their side of the transaction by verifying the number and quality of the received products.

Process flow:

How to Navigate: 

The following steps are included in the navigation to view the Payments received from the Procurement Officer: 

• Click on the  Payments Tab: The user can view the payments listing by choosing the payments Tab option on the top menu. 

Listing: 

Payments Listing is a feature in a vendor procurement system that provides a list of all payments received by users.

• Users can view the following information on the payment listing page.
  • Code and the date of the respective request 
  • Payment mode and the voucher 
  • Plan date and the paid date 
  • The amount and the status 
  • Action (confirm/remain)

Clickable Action:

The user can perform the following actions in this section:

• Confirm / Remind If the user receives the money, the User can confirm it or be reminded to make the payment.