Introduction/Purpose:

The “Order To Invoice Report” in a procurement system provides a comprehensive overview of the entire procurement process, showing the relationship between purchase orders (POs) and their corresponding purchase invoices. The report includes the following details:

• Purchase Order Code (PO Code): The unique identification code assigned to each purchase order.

• Purchase Order Date (PO Date): The date when the purchase order was created.

• Item Name: The name of the item being ordered.

• PO Quantity (PO Qty): The quantity of the item ordered in the purchase order.

• Description: Additional information or description related to the item or purchase order.

• Total Amount: The total value of the purchase order.

For each purchase order, the “Order To Invoice Report” also displays the relevant details of the associated purchase invoice:

• Purchase Invoice Code: The unique identification code assigned to each purchase invoice.

• Vendor Code: The unique identification code assigned to the vendor from whom the invoice is generated.

• Purchase Voucher Quantity (PV Qty): The quantity of the item in the purchase invoice.

• Total Amount: The total amount of the purchase invoice.

The report helps in comparing the purchase order details with the corresponding invoice details, ensuring accuracy and transparency in the procurement process.

In addition to the above details, the “Order To Invoice Report” typically provides several other features to enhance usability:

• Filter: Users can apply filters to customize the report based on specific criteria. They can filter by vendor name, purchase order code, purchase invoice code, item name, purchase order date range, or status (e.g., pending, completed, etc.) to narrow down the results and focus on specific transactions.

• Refresh: This feature allows users to update the report with the latest data from the procurement system. By clicking the refresh button, the report will fetch the most up-to-date information.

• Clear Cache: In some cases, the procurement system may cache the report data to improve performance. The “Clear Cache” option enables users to clear the cached data and retrieve fresh data for the report.

• Export: Users can export the “Order To Invoice Report” to various file formats such as Excel, CSV, or PDF. This enables them to save the report locally or share it with others.

These features provide flexibility and convenience for users to analyze the relationship between purchase orders and purchase invoices, track payment statuses, and ensure efficient procurement operations. The “Order To Invoice Report” is a valuable tool in managing the end-to-end procurement process and maintaining accurate financial records.