Introduction/Purpose:

The response of a material price survey in a procurement system typically involves collecting and analyzing data on the prices of materials needed for a particular project or operation. This data is then used to inform procurement decisions, such as which suppliers to choose and what prices to negotiate.

Based on the analysis of the data, the procurement team will then make recommendations to the organization’s leadership regarding which suppliers to choose and what prices to negotiate. This may involve selecting a primary supplier for a particular material, negotiating bulk discounts, or exploring alternative materials or suppliers that offer better pricing.

Overall, the response of a material price survey in a procurement system is focused on leveraging data to make informed decisions that optimize the organization’s supply chain and reduce costs.

Dependency:

Recording the response to a material price survey is essential for maintaining accurate and up-to-date records of procurement activities. Some of the key pieces of information that should be recorded include:

• Ref / Request Number: This unique identifier helps to track the request and its related information in the procurement system. It can also be used for future reference and audit purposes.

• Vendor Name: The name of the supplier or vendor who provided the pricing information should be recorded. This helps to identify which supplier provided which pricing data.

• Vendor Contact Number: Recording the contact number of the vendor can help streamline communication and follow-up activities with the supplier.

• Price: The price quoted by the vendor for the requested material should be recorded. This helps to compare prices across different suppliers and identify opportunities for cost savings.

• Min and Max Quantity: The minimum and maximum quantity of the material that the vendor is able to supply at the quoted price should be recorded. This helps to identify which suppliers can meet the organization’s demand for the material.

By recording this information in a systematic and consistent manner, the organization can maintain a comprehensive record of its procurement activities and make informed decisions based on the data collected.

How To Navigate:

The navigation to record a Material Price Survey Response in a procurement system typically involves the following steps:

• Click on the main navigation icon: The main navigation icon may be located in the top  right corner of the screen. Clicking on this icon will open the navigation menu, which typically includes links to various sections of the procurement system.

• Click on the transaction section: The transaction section located under the left section of the screen clicking on this section will display a list of transactions related to procuring.

• Find the Price Survey  section: The Price Survey section located in the list of transactions under the transaction section. Clicking on this section will display a list of transactions related to Price Survey.

• Click on the Material Price Survey Response link: The Material Price Survey Response link located under the Price Survey section, after clicking on this link you can navigate Material Price Survey Response listing and from that you can easily upload new transactions into the system.

Listing:

The Material Price Survey Response listing is an essential feature of a procurement system that allows users to view and manage all recorded Material Price Survey Response. The key features of the Material Price Survey Response listing include:

• Record Filter: The Material Price Survey Response listing may include a filter option that allows users to filter the list of Material Price Survey Response based on specific criteria, such as date range, Document Number, Item/Material Name, Response Date,Ref/ Request number, Vendor Name.

• Transaction Search: The Material Price Survey Response listing may include a search function that allows users to search for specific Material Price Survey Response by Document number, or other keywords.

• Export transaction: The Material Price Survey Response listing may include an export transaction option that allows users to export the list of Material Price Survey Response to a spreadsheet or other file format for further analysis or reporting.

• Import Survey Price: It allows for quick and easy data entry without the need for manual data input, reducing errors and saving time.

• Extended features for each transaction: The Material Price Survey Response listing includes extended features for each transaction such as print, view, activity log, and more.

• Listing view: The Material Price Survey Response listing may display each Order in a card format view that includes key information such as Item Name, Response Date,Vendor Name,Vendor Type, Vendor Detail, Price.

In summary, the Material Price Survey Response listing is a crucial feature of a procurement system that provides users with an overview of all recorded Material Price Survey Response and allows them to filter, search, export, and manage the Service Completion efficiently. It also includes extended features for each transaction and displays key information such as Item Name,Vendor Name and Detail of Vendors  in a card format view.

Recording & Update:

The response of a material price survey request involves providing the requested pricing information to the organization that made the request. The following are the key details that typically need to be included in the response:

• Request Number: This is the unique identifier assigned to the original material price survey request. It is important to include this number in the response so that the organization can match the response to the original request.

• Response Date: The date on which the pricing information is being provided should be included in the response. This helps to keep track of when the response was received and ensures that the pricing data is current.

• Material Name: The name of the material for which pricing information is being provided should be included. This ensures that the pricing data is relevant to the specific material being requested.

• Vendor Name: The name of the vendor providing the pricing information should be included. This helps to identify which vendor is providing which pricing data.

• Vendor Email: The email address of the vendor should be included so that the organization can follow up with the vendor if needed.

• Vendor Phone Number: The phone number of the vendor should also be included so that the organization can contact the vendor if needed.

• Amount: The price of the material being requested should be included. This helps the organization compare prices across different vendors and identify opportunities for cost savings.

• Vendor Type: The type of vendor should be included, such as manufacturer, distributor, or supplier. This helps to identify the source of the pricing data and the type of relationship the organization has with the vendor.

• Vendor Location: The location of the vendor should be included. This helps the organization identify which vendors are local and which are remote, which can impact delivery times and shipping costs.

• Min Qty and Max Qty: The minimum and maximum quantities of the material that the vendor is able to supply at the quoted price should be included. This helps the organization identify which vendors can meet its demand for the material.

• Specification: The vendor should indicate if the specifications of the material can be modified as per the organization’s requirement.

By providing this information in the response, the vendor can help the organization make informed decisions about which vendors to work with and which pricing options to select.

The user can perform the following actions in this section:

• Submit: This option allows the user to publish the transaction information. If the system has an approval flow, the maker will submit the information, and it will be sent to the approval authority or checker for approval.

• Discard: This option allows the user to discard the transaction before saving it.