Introduction/Purpose:

The “Item Order by Vendor” report in a procurement system offers a detailed summary of items ordered from vendors, including vendor-wise information such as the total order quantity, total order amount, average price, and the date of the most recent order. Here’s an overview of the report’s features and components:

• Item Wise Summary: The report presents a summary of items, listing them individually or grouped by categories. Each item includes relevant details such as the item name, code, description, and other item-specific information.

• Vendor Wise Total Order Quantity: This section displays the total quantity of each item ordered from different vendors. It allows users to identify which vendors are the primary sources for specific items.

• Vendor Wise Total Order Amount: This section provides the total order amount for each item from different vendors. It helps users assess the financial impact of procurement activities related to specific items and vendors.

• Average Price: The report calculates the average price for each item based on the total order amount and quantity. This metric assists in evaluating the cost efficiency of different vendors and comparing prices across items.

• Last Order Date: The report lists the date of the most recent order placed for each item. This information allows users to monitor the frequency of orders and track the recency of vendor interactions.

The “Item Order by Vendor” report also includes the following features to enhance functionality and accessibility:

• Filter: Users can apply filters to the report based on various criteria, such as specific items, vendors, date ranges, or order status. This enables them to focus on particular segments of data or extract specific insights.

• Export: Users have the option to export the report to different file formats (e.g., Excel, CSV, PDF). Exporting the report allows users to save it locally, share it with others, or integrate it with external systems.

• Clear Filter: This feature enables users to reset or clear any applied filters, reverting the report to its original state and displaying all available data.

The “Item Order by Vendor” report provides valuable information for analyzing procurement patterns, vendor performance, and item-specific metrics. It helps users make informed decisions, negotiate better deals with vendors, and optimize their procurement strategies.