Introduction/Purpose:

In a system where “Bank Listing” refers to a list of bank names used in a bank book, it can be described as The Bank Listing serves as a predefined collection of bank names that are commonly encountered and utilized in the bank book or related financial systems.

Dependency:

The creation of a Bank List in a procurement system depends on several factors:

• System Integration: The Bank Listing may be integrated into other systems like FINAS  or modules like Bank Book. The system must have appropriate integration mechanisms to ensure seamless communication and utilization of the Bank Listing data across different parts of the system

Overall, the Bank Listing in a system relies on components such as system integration mechanisms. These dependencies are essential for the effective utilization and management of the Bank Listing within the system.

How To Navigate:

The navigation to record a Bank List in a procurement system typically involves the following steps:

• Click on the main navigation icon: The main navigation icon may be located in the top right corner of the screen. Clicking on this icon will open the navigation menu, which typically includes links to various sections of the procurement system.

• Click on the Master section: The Master section is located under the left section of the screen clicking on this section will display a list of Masters related to procuring.

• Find the Accounts/Finance section: The Accounts/Finance section is located in the list of Master under the Master section. Clicking on this section will display a list of Master related to Accounts/Finance.

• Click on the Bank List link: The Bank List link is located under the Accounts/Finance section, after clicking on this link you can navigate to Bank List in the listing, and from that you can easily upload new transactions into the system.

Listing:

In a procurement system, the Bank List listing provides a comprehensive view of the bank names associated with the organization. It includes relevant information about each bank’s name, allowing for easy reference and management. Here is a breakdown of the Bank lists in a procurement system:

• Refresh: This option allows users to update the Bank Name listing to ensure the latest information is displayed.

• Extra Activity: This section provides additional functionalities related to the Bank List. Users can search for specific bank Names, export the Bank List data for external use, and sync the Bank List with other systems to ensure data consistency.

• Other Options: One of the options available is an activity log, which tracks any changes or activities related to a particular bank Name, providing an audit trail for accountability and transparency.

• Card View: The Bank Names listing is typically presented in a card view format, with each bank name represented as a separate card. The card view displays key information such as the bank Name, Added by, Added on, and the approval status of the account.

The Bank Name listing in the procurement system serves as a centralized hub for managing and accessing crucial bank names. It allows users to quickly view, search, and export bank account details, while providing transparency through activity logs and approval status. This facilitates efficient financial management and decision-making within the procurement process.

Recording & Update:

The Bank List in a procurement system can be created through two methods: manual entry or syncing with the Financial Accounting System (FINAS). If synced with FINAS, records cannot be edited in the procurement system. Manual creation allows for updating Bank Book records. Approval Flow may be enabled for recording and updates. 

For manual creation, the following fields are required:

• Bank Name: The name of the bank with associated.

The Bank List recording and update process maintains accurate and up-to-date bank Names information in the procurement system, Implementing Approval Flow and Sync Bank Lists enables organizations to establish controls and streamline bank names.

The user can perform the following actions in this section:

• Submit: This option allows the user to publish the transaction information. If the system has an approval flow, the maker will submit the information, and it will be sent to the approval authority or checker for approval.

• Discard: This option allows the user to discard the transaction before saving it.

Key Notes Bank Book:

• Bank List is usually synced with the FINAS system if integrated, accomplished by selecting “Sync Bank List” from the Bank listing.