Introduction/Purpose: 

Payment requests are formal requests for payment from departments such as procurement or assets. They appear in the finance system and are subject to approval. They need funds transferred to fulfil their financial obligations.

How To Navigate To Payment Request: 

The navigation includes the following steps for viewing the payment request in the financial management system.

• Click on the transactions tab: The transactions can be accessed by clicking on the transactions tab on the side menu.

• Click on the payment request: The payment request can be accessed by clicking it from the bank section.

Listing:

A payment request listing in a financial management system is a feature which provides a list of all payment requests.

• Users can view the following information on the payment request listing page
• Request and request date 
• Ref 
• Vendor and currency 
• Amount and status 
• Paid 
• Balance and plan amount 
• Percentage and action        

User can perform the following actions 

• Filter(keyword): The “Filter” function allows the user to enter one or more keywords or phrases linked to the information they want. After that, the system scans the database for matches and returns relevant results.

• Filter (fields): The “Filter” function allows the user to select a field from the drop-down menu, the user will receive information related to that field.

Recording & Update:

Manage: 

Users can perform the following actions 

• Requested: The “Requested” refers to a particular section that has made a request for payment but has not yet been reviewed or approved.

• Pending: The “Pending” refers to something that is currently being reviewed or is awaiting approval from the relevant stakeholders within the financial management system.

• Approved: The “Approved” indicates that the payment request has been granted and may now be processed.

• Cancelled: The “Cancelled” refers to the payment request being cancelled or voided before it was fully processed.

Declined: The “Declined” refers to the payment request being reviewed and then refused or denied.