Purpose

This section displays the details about the visitor and Meeting Room as below : 

Visitor Widget : 

• View today’s visitor count at a glance.

Meeting Room Widget : 

• Displays real-time meeting room availability based on bookings

Visitor Section :

• View visitor logs by Today, Upcoming, and Past tabs.
• Add new visitor entries directly.

Meeting Room Section :

• Track bookings by status by toggling between : Pending, Confirmed, Completed, Cancelled.

Visitors

Visitor Detail : 

• Displays all scheduled visitors with details such as name, purpose, date, time, and duration along with name of the employee with whom the meeting is scheduled.

Search & Filter Functionality : 

• Quickly locate visitor entries using keyword search or filter by visitor type, date, or status.

Toggle Between Visit Status Tabs – 

• Today – Lists all meetings scheduled for the current day.
• Upcoming – Displays meetings planned for future dates.
• Past – Shows meetings that have already taken place.

Edit or Cancel Meetings : Click on the Edit icon to modify or cancel a scheduled visit using the Cancel Request option.

Add New Visitor : Use the ‘+’ icon to register a new visitor and schedule a meeting in the system.

Add Visitor

Add Visitor module is designed to streamline and manage visitor entries efficiently. It provides visitor registration and real-time visibility into visitor statuses

• Visitor Detail : Displays all scheduled visitors with details such as name, purpose, date, time, and duration along with name of the employee with whom the meeting is scheduled.
• Visitor Code – Unique identifier for the visitor.
• Visitor Company & Designation – Captures company name and role/title.
• Visitor Type – Specifies the nature of the visit (e.g., Business, Interview).
• Allow Multiple Entries – Toggle to allow/restrict repeat entries on the same day.
• Start & End Date – Defines the visitor’s access period.
• Time Boundaries – Sets specific in and out times for the visit.
• Meeting Room – Assigns a meeting space if required.

Action Buttons :

• Add Multiple Visitors : Can add more visitors.
• Discard: Cancel and clear the form.
• Submit: Finalize and log the visitor entry.

Meeting Room

View Meeting Room Bookings : Users can access a list of all meeting room bookings, which details the Booking Number, Status, and the person who requested the booking along with date, time, room capacity, and a list of available amenities in the selected meeting room.

Toggle Booking Status Tabs : Users can toggle between different status tabs to filter bookings –

• Pending – Bookings waiting for approval.
• Confirmed – Bookings that are approved and scheduled.
• Completed – Bookings for meetings that have been successfully held.
• Cancelled – Bookings that were withdrawn or cancelled.

Edit or Update Booking Status: Once a meeting is concluded or cancelled, users can update the booking status to ‘Completed’ or ‘Cancelled’ to release the room

Add a New Booking : By clicking on the ‘+’ icon, users can create a new meeting room booking by selecting the required date, time, room, and amenities.

Add New Meeting Room 

To add a new meeting room booking, the user must fill in the following details:

• Location
  • Select the location of the meeting.

• Recurring (Toggle On/Off)
• If toggled ON:
  • Start Date – Enter the start date of the recurring meetings.
  • End Date – Enter the end date for the recurring schedule.
• If toggled OFF:
  • Date –Enter the specific date for the one-time meeting.
• Meeting Room
  • Choose the desired meeting room.
• Host
  • Specify the host of the meeting.
• Purpose
  • Enter the purpose or agenda of the meeting.
• Internal Attendees
  • Add the names or emails of internal participants.

• Action Buttons
  • Discard – Cancel the process and clear all fields.
  • Submit – Save and finalize the meeting room booking.

Book Meeting Room

• This form allows users to schedule and reserve a meeting room for a specific date and time, while ensuring all necessary resources and attendees are properly organized.

• Location:
  • Dropdown to select the office location where the meeting is to take place.
• Recurring (Toggle):
  • Allows the meeting to be set as a recurring event if needed. When enabled, it may offer additional fields for recurrence patterns.
• Date:
  • Calendar picker to choose the date of the meeting..
• Meeting Room:
  • Dropdown to select the desired meeting room.

 Once selected, details of the room are displayed such as:

• Start and End Time
• Total Duration 
• Capacity 
• Available Facilities:
• Host:
• The organizer of the meeting ..
• Purpose:
  • A short reason or title for the meeting.
• Internal Attendees:
  • Dropdown to select internal team members to invite. Selected attendees appear below with their ID and name.

Action Buttons:

• Discard: Clears the form without saving.
• Submit: Confirms the booking and sends notifications to relevant users.