Introduction/Purpose : 

Meeting room bookings in an attendance management system play a crucial role in optimizing resource utilization, promoting collaboration, and improving overall efficiency in the workplace. Its purpose is to provide a user-friendly, automated, and integrated solution for managing meeting spaces within an organization.

How to Navigate : 

The navigation to record meeting room bookings in the Attendance Management system typically involves the following steps:

• Click on the main navigation icon, which is located on the top right corner of the screen, and then click on the Visitor section, which is located on the left side menus on the screen.
  
• Click on the meeting room bookings section, which is located in Visitor Management under the Visitor Section. After clicking on this link, you can navigate to the meeting room booking listing.

Listing

The meeting room booking module allows the user to view all the completed, confirmed, and cancelled meeting room booking records. The key features of the remote work listing are included below 

• Record Filter
  Filter option allows users to filter the list of records based on visible columns, such as
  • Meeting Booking code
  • Meeting Room 
  • Requestor Name
  • Location
  • Category
  • Schedule date
  • Start time
  • End time
  • Booked by
  • Booked date
  • Status

• Advance Search
  This option allows user to filter data with single or Multiple criteria in Column Name with options like
  • equal
  • Not Equal
  • Begins 
  • Does Not Begin with
  • Ends With
  • Does Not End with
  • Contains 
  • Does Not Contain

• Export Data
  Selected records, current page records, or all records can be exported by users with listed columns or all columns to a spreadsheet or other file format for further analysis or reporting.

• Change View
  The change view option allows users view employee list as below
  • Grid View (Block View)
  • Table View: User can view the employee data in the table view
  • List View

Recordings and Updates

The user can add a new meeting room booking record by clicking the “Add Meeting Room Booking’ button and by entering the below fields.

Below are the fields that are typically included in the Add Meeting Room Booking form:

• Location : This field specifies the location of Meeting room
• Requestor Name : This field specifies the name of the requestor for whom they will apply for the meeting room. 
• Schedule Date : This field specifies the schedule date of the meeting
• Start Time : This field specifies the start time of the meeting room booking for the selected date.
• End Time : This field specifies the end time of the meeting room booking for the selected date.
• Meeting Room : This field specifies the meeting room that is available at the selected location. The meeting room is only able to see when the meeting is available within the time frame that is selected while creating the meeting room.
• Purpose : This field specifies the purpose of the meeting room booking.
• Agenda : This field specifies the overall aspects of the meeting.
• Internal Attendees : This field specifies the internal attendees. The user can also add an employee as internal attendee.
• Add External Attendees : This field specifies that the meeting room booking can also be done for external attendees or visitors. If the user allows external attendees or visitors, then they can view the below details.
  • Initials : This field specifies the salutation of the employee, such as Mr. , Mrs., etc
  • First Name : This field specifies the first name of visitor.
  • Last Name : This field specifies the last name of visitor.
  • Phone number : This field specifies the phone number of Visitor
  • Email : This field specifies the email address of the visitor